Managerial Assistant / Contracts Manager

Stagetime Inc.; New York, Northern (NY, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Vacation

Job summary

Étude Arts seeks a Managerial Assistant to support the Managing Director and staff, handling travel, contracts, itineraries, work visas, press materials, and financial organization for a roster of artists.

You’ll collaborate with US and international organizations to ensure timely payments, immigration logistics, and publicity, while engaging with artists and presenters to manage details of performance engagements.

Qualifications

• Working knowledge of classical music and interest in arts management.
• Bright, organized, creative and detail-oriented with strong communication skills.
• Bachelor’s degree minimum; experience in the music industry is a plus.

Responsibilities

• Coordinate travel, housing, and logistics for artists and engagements.
• Prepare and process contracts; manage itineraries and visa applications.
• Maintain press materials and financial records; work with Managing Director.

Skills

Classical music knowledge

Arts management interest

Communication skills

Organized

Detail-oriented

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Mac

Job description

Description

The successful applicant will work with the Managing Director and staff providing client/project representation support and executive assistant support as required. This person will work directly with a roster of artists, servicing their performance engagements with responsibilities including, but not limited to:

• Arranging logistics such as travel and housing,
• Issuing, redlining and processing contracts,
• Preparing itineraries for concert and recital engagements,
• Applying for work visas both domestically and abroad,
• Maintaining press materials, and
• Organizing financial information in conjunction with the Managing Director.

The Managerial Assistant will work together with a multitude of organizations both in the United States and abroad to facilitate contractual details, timely payments, immigration logistics, travel and housing accommodations, publicity, and international tax exemptions on behalf of the artists. The Managerial Assistant will maintain consistent communication with the artists and presenters to manage and implement pertinent details related to performance engagements. In addition to performing tasks such as expense reporting, travel arrangements, and administrative support for the Managing Director, the successful applicant will have the opportunity to attend many classical music concerts, grow their network within the classical music industry, and contribute to the success of Étude Arts.

Qualifications/Skills

The ideal candidate should be highly self-motivated and resourceful with a working knowledge of classical music and interest in arts management. We are looking for NYC-based individuals who are bright, organized, creative, and detail-oriented who possess a positive attitude and the ability to take direction and follow through on multiple projects simultaneously. Strong written and oral communication skills are vital, since much of the work with artists and presenters is managed through email and phone, and flexibility/reactivity to changing situations is crucial to success in this role. Computer literacy and proficiency in Microsoft, Google Suite and Mac are a must and fluency in computer systems and ‘problem solving’ is highly desirable. A bachelor’s degree (minimum) and experience in the music industry are a plus.

Salary

Competitive compensation and vacation.

EEO Statement

Étude Arts is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Étude Arts is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Étude Arts are based on business needs, job requirements, and individual qualifications, without regard to heritage, color, religion, age, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other status protected by the laws or regulations in the locations where we operate. Étude Arts will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including hiring, promotion, termination, layoff, leaves of absence, compensation, and training.

BENEFITS

Pay Range: $1 - $2 Annual

Competitive compensation, health insurance, and vacation

Application Deadline: October 10, 2024