Artist Services Assistant

Lincoln Center; New York (NY); On-site; USD 28,000 - 41,000; Part time

Job summary

Lincoln Center is seeking an Artist Services Assistant in New York, NY. This on-call role partners with Programming to support artists, coordinating communications, hospitality, travel, meals, and on-site resources for performances and rehearsals.

Responsibilities include managing day-of needs, supervising other Assistants and Interns, and ensuring a welcoming backstage culture aligned with Lincoln Center standards.

Qualifications

• 2-4 years in Artist Services, Producing, Company Management, or Stage Management.
• Strong communication and organizational abilities are essential.
• Ability to thrive in fast-paced environments and manage multiple projects.
• Leadership and team coordination skills are valued.
• Bilingual capability is highly favored.

Responsibilities

• Coordinate communication with artists for performances, rehearsals, and events.
• Serve as artist liaison for off-stage support.
• Arrange hospitality according to Lincoln Center standards and artists’ needs.
• Book travel and local transportation as required.
• Organize meals, welcome packets, backstage passes, and on-site resources.
• Track expenses and assist with credit card reconciliation.
• Support day-of needs and supervise assistants and interns on calls.
• Maintain supplies inventory and guest lists for VIP tickets.

Skills

Communication

Organizational skills

Leadership

Team coordination

Bilingual

Tools

Microsoft Office

Monday.com

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Artist Services Assistant

On Call New York, NY, US

6 days ago Requisition ID: 1854

Department: Programming

Role Overview: Reporting to the Programming Manager and working in partnership with Company Managers and Line Producers, this position has a strong focus on hospitality and artist services in support of the Lincoln Center Presents season. The Artist Services Assistant’s primary responsibility is to support the well-being of artists, upholding Lincoln Center’s artist services standards while building a welcoming, equitable, and inclusive backstage culture.

Artist Services Assistants are hired as on call Lincoln Center employees and are assigned to individual projects. Work is generally flexible and project-based, and can range from one-day engagements to extended support with hours distributed across the advance period leading up to a performance.

What you’ll get to do here:

• Work closely with Company Managers and Line Producers in managing and facilitating communication with artists for performances, rehearsals, and other events related to the production
• Serve as artist liaison for off-stage support.
• Arrange artists’ hospitality according to Lincoln Center’s standards and/or the contracted needs of the artists
• Book flights, hotels, airport transfers, and local transportation when applicable
• Organize meals and beverages for rehearsals and performances
• Meet and greet artists and company members on day of arrival
• Create, update, and distribute artist welcome packets, backstage passes, and on-site resources (i.e DOS, schedules, menu books) to the visiting artists
• Keep track of expenses and work with team in credit cards reconciliation
• Support Company Managers and Line Producers in troubleshooting any day-of needs including running errands, equipment pick-ups, etc
• Manage and update supplies inventory in coordination with Programming Manager
• Coordinate and manage list of guest names for complimentary and VIP performance tickets for artists and staff
• Manage teams of fellow Assistants and Interns on performance calls as necessary
• Represent Lincoln Center onsite as a welcoming face of the Programming Department

Qualifications:

• 2- 4 years of professional Artist Services, Producing, Company Management, or Stage Management experience in touring or event production, with a keen interest in working with artists.
• Strong work ethic and dedication to thorough communication; excelling at keeping everyone in the loop
• Ability to thrive in a fast-paced, results-driven department/organization
• Solid computer and organizational skills; familiarity with Microsoft Suite and/or Monday.com ideal
• Demonstrated leadership skills and the ability to self-direct.
• Ability to bring a flexible team-oriented approach and transition between leading and support roles based on the needs of the production.
• A passion for the performing arts and equitable work practices.
• Bilingual competency in Spanish, Mandarin, Cantonese, French, or Korean heavily favored.
• Background in Contemporary Dance not required but a plus
• A sense of humor!

Schedule & Availability

• This is an on-call, project-based position with hours varying based on artist engagements, rehearsals, performances, and special events.
• Assignments may range from single-day engagements to projects spanning several weeks.
• Members of the Artist Services Assistant roster will be contacted as opportunities become available and invited to indicate their availability for upcoming shifts.
• Shifts are generally assigned based on project needs, relevant experience, and availability, with opportunities offered on a first-respond, first-available basis.
• Evening, weekend, and holiday availability is frequently required.
• Hours may be distributed across both advance planning periods and on-site event support.

Physical Requirements

• Ability to work both indoors and outdoors for extended periods during rehearsals, performances, and events.
• Ability to remain stationary and move throughout the Lincoln Center campus for extended periods.
• Ability to lift, carry, push, or move materials, supplies, hospitality items, and equipment up to 25 pounds
• Ability to transport materials across campus as needed.

What is Lincoln Center for the Performing Arts?

Lincoln Center for the Performing Arts, Inc. (LCPA) is a cultural and civic cornerstone of New York City. We believe the arts play an important role in our lives: they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community. We invite you to consider joining our talented, multi-faceted team.

We are:

1. The manager of the 16-acre Lincoln Center campus

-We are one of eleven amazing resident arts organizations

2. A leading Arts Presenter.

-We curate numerous programs and performances, showcasing music, dance, and more

3. An Education Hub.

-We have reached 20 million students, educators, principals, and community members

Who are our people?

LCPA is a team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.

Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - "The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center."

We welcome applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.

It is the policy of Lincoln Center for the Performing Arts, Inc., to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values inclusion, respect and integrity, customer focus, and innovation.

If you require reasonable accommodation in locating open positions, completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Abigail Worsnip at (212) 875–5324.