Manager, Synch Licensing

Jobtailor; Los Angeles (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor in Los Angeles is seeking a Licensing Administrator to manage synchronization licensing processes, invoicing, and records. You will work closely with Royalty and Clearance teams to keep payments and licenses aligned and documented.

The role requires 5+ years in music licensing or related fields, strong Excel skills (PivotTables, XLOOKUP/VLOOKUP), and meticulous organization for fast-paced workloads.

Qualifications

• Bachelor's degree in Music Business, Business Administration, Accounting, Finance, or related field.
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Responsibilities

• Prepare and issue synchronization license agreements, invoices, and related documents.
• Maintain digital records for licensing projects, including correspondence, agreements, invoices, payments, and supporting documentation.
• Collaborate with Royalty to facilitate processing and tracking of incoming synchronization payments.
• Maintain licensing databases to reflect status of licenses, invoices, and payments.
• Coordinate with the Clearance team to ensure deal terms and licensing information are complete and accurate.
• Distribute invoices, W-9 forms, vendor documentation, and other materials to licensees and clearance companies.
• Monitor outstanding receivables, follow up on license fee collections, process payments, and reconcile activity with Royalty.
• Review daily payment notifications to allocate incoming synchronization revenue.
• Assist with monthly payment reconciliations and reporting activities.
• Support process improvements and other departmental initiatives as needed.

Skills

Attention to Detail

Communication Skills

Problem-Solving

Self-Motivation

Professionalism

Education

Bachelor's degree in Music Business, Business Administration, Accounting, Finance, or related field

Tools

Microsoft Excel

PivotTables

XLOOKUP/VLOOKUP

Microsoft Office Suite

Job description

Responsibilities

• Prepare and issue synchronization license agreements, invoices, and related licensing documentation.
• Maintain accurate digital records for all licensing projects, including correspondence, agreements, invoices, payments, and supporting documentation.
• Partner with the Royalty department to facilitate the processing and tracking of incoming synchronization payments.
• Maintain and update licensing databases to accurately reflect the status of licenses, invoices, and payments.
• Collaborate with the Clearance team to ensure deal terms and licensing information are complete and accurate.
• Distribute invoices, W-9 forms, vendor documentation, and other required materials to licensees and clearance companies.
• Monitor outstanding receivables, follow up on license fee collections, process incoming payments, and reconcile payment activity with the Royalty department.
• Review daily payment notifications to identify and allocate incoming synchronization revenue.
• Assist with monthly payment reconciliations and reporting activities.
• Support process improvements and other departmental initiatives as needed.

Requirements

• Bachelor's degree in Music Business, Business Administration, Accounting, Finance, or a related field.
• 5+ years of experience in music licensing, synchronization licensing, copyright administration, or a related music industry role.
• Strong understanding of music licensing, synchronization, copyright, and music clearance processes.
• Experience preparing licensing agreements, invoices, and managing payment workflows.
• Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP/VLOOKUP, and formulas; proficiency with Microsoft Office Suite.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong analytical skills with excellent attention to detail and accuracy.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Excellent written and verbal communication skills.
• Self-motivated with a proactive approach to problem-solving and continuous process improvement.

Hard Skills

• Licensing Agreement Preparation
• Invoice Management
• Payment Workflow Management
• Copyright Administration
• Database Maintenance

Soft Skills

• Attention to Detail
• Communication Skills
• Problem-Solving
• Self-Motivation
• Professionalism