Licensing & Administration Specialist

The Royalty Network, Inc.; United States; Hybrid; USD 50,000 - 60,000; Full time

Job summary

A leading music publishing company is seeking an organized individual for a hybrid role in Manhattan, New York. Responsibilities include managing licensing requests, responding to inquiries, and ensuring catalog registration accuracy. The ideal candidate is passionate about music, skilled in Microsoft Office, and has experience with data tools like PowerBI. Salary range is $50,000.00–$60,000.00.

Qualifications

• Several years of experience in copyright, royalties, or administration department at a record label or music publisher.
• Out-going, creative, self-starting, passionate about music.
• Organized, respectful, personable with a strong understanding of music publishing and rights administration.

Responsibilities

• Process and track licensing requests.
• Monitor and triage incoming inquiries via HubSpot.
• Audit catalog registrations for accuracy and completeness.
• Respond to client and songwriter inquiries.
• Assist with royalty statement processing and analysis.

Skills

Microsoft Word

Microsoft Excel

PowerBI

HubSpot

Spanish language knowledge

Tools

Music Maestro

Curve

Job description

Licensing Responsibilities

• Process and track licensing requests for synchronization, mechanical, print, and other uses
• Prepare, issue, and support negotiation and approvals of quotes and licenses
• Generate and manage invoicing and payment follow-up for licensed uses
• Coordinate with internal teams and external partners on licensing inquiries

Administration Inquiry Management

• Monitor and triage incoming HubSpot inquiries daily
• Assess, prioritize, and route requests to appropriate team members
• Handle routine inquiries and escalate complex issues as needed
• Ensure timely responses and resolution tracking
• Maintain organized ticketing system and documentation
• Triage counterclaims and disputes at scale

Copyright & Catalog Operations

• Large‑scale monitoring of catalog registration status at collective licensing societies (MLC, ASCAP, BMI, etc.)
• Audit catalog registrations for accuracy and completeness
• Research and identify works not in our database using services like Muso and other crediting databases
• Assist in the processing of copyright registrations
• Ensure data integrity and consistency across internal systems and third‑party platforms

General Publishing Administration

• Respond to client and songwriter inquiries regarding licensing and administration
• Assist with royalty statement processing and analysis
• Help reconcile income and resolve discrepancies

Requirements:

This is a hybrid position. Candidates should be prepared to be in our Manhattan office three days per week, though candidates unable to fulfill this requirement may still apply.

The ideal candidate should be outgoing, creative, self‑starting, passionate about music, driven, organized, respectful, personable, and should bring to the position knowledge and enthusiasm for the mechanics of music publishing and rights administration.

The ideal candidate should have several years’ experience working in a copyright, royalties, and/or administration department at a record label, music publisher, or similar institution, though candidates with other experience may still apply.

Skills/Knowledge

• Microsoft Word and Excel expertise essential.
• Experience with large‑scale data tools such as PowerBI.
• Experience with HubSpot and/or other CRMs.
• Experience with rights & royalties platforms such as Music Maestro or Curve is a plus.
• Spanish language knowledge, and familiarity with non‑English‑language genres and traditions (particularly Latin and South Asian repertoire) a plus.

Location: Manhattan, New York; Salary Range: $50,000.00–$60,000.00