MANAGER OFFICE SERVICES

UCP Long Island; Hauppauge (NY); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plan

Paid time off

Tuition reimbursement

Job summary

UCP Long Island is seeking an experienced Purchasing Manager for a fully in-person role in Hauppauge, NY. You will oversee all purchasing activities for the organization, develop procurement procedures, manage suppliers, and ensure cost-effectiveness across Residential, Admin, Adult Day Services and Education.

The position emphasizes strong leadership, budgeting influence, and alignment with the agency's mission to enhance independence and opportunities for people with disabilities.

Qualifications

• Bachelor’s Degree or 3–5 years related experience.
• Experience managing purchasing for multiple departments.
• Proficient with accounting software and PO processes.

Responsibilities

• Develops purchasing procedures for office services and equipment across departments.
• Manages suppliers to obtain best pricing and value.
• Directs staff and coaches to meet business requirements.
• Places and tracks purchase orders in accounting software.
• Monitors expenditures and supports budget objectives.
• Maintains contract lists and participates in agency committees.

Skills

Interpersonal skills

Management skills

Procurement

Budgeting

Vendor management

Education

Bachelor’s degree

Tools

Accounting software

Job description

Job Details

Job Location: Hauppauge, NY 11788

Salary Range: $65,000.00 - $71,500.00 Salary/year

UCP Long Island is a not for profit agency whose mission is to advance the independence, productivity and full citizenship of persons with cerebral palsy and other disabilities.

We are proud to celebrate our 75+ years of creating opportunities and helping to fulfill the dreams of thousands of individuals and families.

We remain committed to our goal of Creating Life Without Limits for People With Disabilities!

We are seeking an experienced Purchasing Manager for this fully in person position to help oversee all purchasing activities for our organization.

Responsibilities

• Develops procedures and policies for the delivery of office services such as document processing and retention, office equipment, purchasing for the various departments including Residential, Admin, Adult Day Services and Education to meet the needs of the organization.
• Evaluates and recommends changes or additions to service offerings and equipment to manage costs and achieve efficiencies within the agency.
• Manages suppliers to ensure the best options for pricing products or services..
• Directs and develops the staff to deliver services that meet business requirements by planning, monitoring, and evaluating job results for the department. Manages office staff’s job results by coaching, training, and disciplining employees.
• Maintains office services by organizing office operations and procedures; approving payroll and related time-off requests for the department; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Performs bidding in accordance with the agency policy & procedures.
• Follow up with the respective designee(s) within site/programs regarding contract terms, specifications, etc.
• Reviews all PO’s for accuracy. Approves PO’s under $1,000 with full accountability. Places orders after PO’s are approved. Enter PO’s into accounting software.
• Achieves financial objectives by assisting in annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Maintain & update list of contracts
• Participation in Agency committees as assigned
• Assists with staffing/coverage with receptionists

Qualifications

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires excellent interpersonal and management skills.

Education and/or Experience

Bachelor’s Degree (BA/BS) or three to five years related experience and/or training; or equivalent combination of education and experience.

UCP of Long Island offers comprehensive medical and dental benefits; defined contribution pension plan and optional 403b retirement plans, generous paid time off including four (4) weeks vacation time, tuition reimbursement and other voluntary benefits.

UCP of Long Island is an Equal Opportunity Employer.