Purchasing Manager

Ucp-of-Long-Islan; Town of Smithtown (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Four weeks vacation plus holidays

Sick and personal time

Major medical and dental benefits

403b and defined contribution pension

Tuition reimbursement

Aflac and whole life plans

Job summary

UCP Long Island is seeking an experienced Purchasing Manager for a fully in-person role to oversee all purchasing activities across Residential, Admin, Adult Day Services and Education. Responsibilities include developing procedures, managing suppliers, bidding, reviewing POs and supporting the annual budget.

Requires a BA/BS or 3–5 years related experience; UCP offers generous PTO, benefits, and retirement plans in a nonprofit setting.

Qualifications

• Bachelor’s Degree (BA/BS) or 3–5 years related experience and/or training.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Develops procedures and policies for purchasing and office services.
• Evaluates changes to manage costs and improve efficiency.
• Manages suppliers to secure best pricing for products and services.
• Directs staff through coaching, training and performance management.
• Reviews and approves POs; handles PO processing and accuracy.
• Assists with budgeting, variance analysis and corrective actions.
• Maintains contracts and coordinates with site/program designees.

Skills

Purchasing

Vendor management

Budgeting

Contract management

Bidding

PO processing

Education

Bachelor’s Degree (BA/BS)

Job description

UCP Long Island is a not for profit agency whose mission is to advance the independence, productivity and full citizenship of persons with cerebral palsy and other disabilities. We are proud to celebrate our 75+ years of creating opportunities and helping to fulfill the dreams of thousands of individuals and families. We remain committed to our goal of Creating Life Without Limits for People With Disabilities!We are seeking an experienced Purchasing Manager for this fully in person position to help oversee all purchasing activities for our organization. Responsibilities include:Develops procedures and policies for the delivery of office services such as document processing and retention, office equipment, purchasing for the various departments including Residential, Admin, Adult Day Services and Education to meet the needs of the organization.Evaluates and recommends changes or additions to service offerings and equipment to manage costs and achieve efficiencies within the agency.Manages suppliers to ensure the best options for pricing products or services..Directs and develops the staff to deliver services that meet business requirements by planning, monitoring, and evaluating job results for the department. Manages office staff’s job results by coaching, training, and disciplining employees.Maintains office services by organizing office operations and procedures; approving payroll and related time-off requests for the department; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.Performs bidding in accordance with the agency policy & procedures.Follow up with the respective designee(s) within site/programs regarding contract terms, specifications, etc.Reviews all PO’s for accuracy. Approves PO’s under $1,000 with full accountability. Places orders after PO’s are approved. Enter PO’s into accounting software.Achieves financial objectives by assisting in annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.Contributes to team effort by accomplishing related results as needed.Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.Maintain & update list of contractsParticipation in Agency committees as assignedAssists with staffing/coverage with receptionistsQualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or ExperienceBachelor’s Degree (BA/BS) or three to five years related experience and/or training; or equivalent combination of education and experience.UCP offers generous paid time off including four (4) weeks vacation, plus holiday, sick and personal time; major medical and dental benefits; optional 403b and defined contribution pension plans; tuition reimbursement; voluntary Aflac and whole life plansUCP is an equal opportunity employer