Manager of Practice Operations, Pediatric Specialty Care

St. Luke's University Health Network; Center Valley (Lehigh County); On-site; USD 80,000 - 110,000; Full time

Job summary

St. Luke’s University Health Network seeks an experienced Manager, Practice Operations to lead and optimize operations across assigned medical practices. You will drive scheduling, staffing, and performance initiatives while ensuring a high-quality patient experience and regulatory compliance.

Role requires strong leadership, healthcare operations experience, and collaboration with multiple departments to support growth and efficiency.

Qualifications

• Minimum of 2+ years of medical office or practice operations experience, including at least 1 year in a healthcare setting.
• Experience managing or supporting daily operations such as staffing coordination, scheduling, patient access, workflow management, and regulatory compliance
• Demonstrated ability to supervise staff, support performance management, and maintain service and quality standards

Responsibilities

• Performs leadership and managerial functions for direct reports across the employee life cycle.
• Ensures operational readiness for clinical and administrative operations, including scheduling and inventory.
• Manages practice operations, workflow execution, and patient experience.
• Partners with Billing/Coding, Facilities, and Access Center to coordinate operations.
• Maintains collaboration with Access Center and centralized functions for seamless operations.
• Escalates operational, technological, patient, and employee issues as needed.
• Aims for strong financial performance through expense management and growth.
• Monitors practice performance and identifies improvement opportunities using a team-based approach.
• Uses practice leads to support oversight of workflows and processes.
• Ensures adherence to policies and governance principles.
• Performs other duties as assigned.

Skills

Leadership

Communication

Staff supervision

Strategic thinking

Patient service

Education

Bachelor's Degree in health, business, or related field

Job description

St. Luke’s is proud of the skills, experience and compassion of its employees. The employees of St. Luke’s are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient’s ability to pay for health care.

The Manager, Practice Operations leads and manages the operations of assigned practices to ensure successful practice operations, effective execution of operational workflows, a patient experience consistent with SLPG standards, and a highly engaged practice operations team.

JOB DUTIES AND RESPONSIBILITIES:

• Performs all leadership and managerial functions across the employee life cycle for direct reports including hiring, onboarding/orientation, performance management, ongoing coaching and development, recognition, etc.).
• Ensures operational readiness for clinical and administrative operations (e.g., developing employee schedules; maintaining supply inventory, office equipment and furnishings, cleanliness; facilitating daily huddles; updating time management systems; maintaining Point of Care licensing, etc.).
• Manages practice operations, workflow execution, employee collaboration and overall patient experience.
• Partners with other organizational functions (e.g., Billing/Coding, Facilities/Property Management, Hospital Entity departments, Access Center, etc.) to coordinate and facilitate effective practice operations.
• Maintains strong collaboration and connectivity with Access Center operations and centralized functions (e.g., POD, Capacity Management, etc.) to enable seamless operations and optimal patient/employee experiences (e.g., transfers, triage protocols, template changes, huddles, POD/practice connectivity, etc…).
• Serves as point of escalation and addresses critical operational, technological, patient, and employee issues.
• Achieves expected practice financial performance through judicious expense management, efficient resource utilization, volume growth, and execution of expected financial management best practices.
• Utilizes organizational tools to monitor practice performance (volume, patient satisfaction, productivity, quality, etc.), identifies opportunities for improvement, and develops/implements improvement strategies via a multidisciplinary, team-based approach.
• As applicable, effectively utilizes practice leads (e.g., Practice Operations Coordinators, Clinical Coordinators, etc.) to support oversight of practice workflows/processes, etc.
• Ensures adherence to policies, procedures, and SLPG Access Governance Principles.
• Other duties as assigned.

PHYSICAL AND SENSORY REQUIREMENTS:

Sitting for up to three (3) hours per day; three (3) hours a t a time. Standing for up to eight (8) hours per day; eight (8) hours at a time. Walking for up to six (6) hours per day; one (1) hour at a time. Frequent fingering, handling, grasping, twisting, and turning as it relates to therapeutic procedures. Consistently lift, carry, and push objects up to 10 pounds. Occasionally lift, carry, and push objects up to 75 pounds. Rarely lifting with assistance, up to 100 pounds. Rarely pushing and pulling patients weighing up to 300 pounds in a wheel chair or stretcher. Occasionally stooping and bending. Must be able to perceive attributes of an object through touch. Seeing as it relates to normal near, far, color, and peripheral vision. Hearing as it relates to normal conversation and high and low frequencies.

EDUCATION:

Bachelor’s Degree in health, business, or related field preferred

TRAINING AND EXPERIENCE:

• Minimum of 2+ years of medical office or practice operations experience, including at least 1 year in a healthcare setting
• Experience managing or supporting daily operations such as staffing coordination, scheduling, patient access, workflow management, and regulatory compliance
• Demonstrated ability to supervise staff, support performance management, and maintain service and quality standards

Competencies required for this job:

• Strong business acumen
• Skilled in all forms of communication
• Effectively able to develop self and others
• Leadership presence/EQ, presents as a composed and competent leader
• Quality focused
• Exudes patient and customer service focus
• Shares a compelling strategy that inspires others

St. Luke’s University Health Network is an Equal Opportunity Employer.