Manager, Medical Practice Office (3416)

Paycom - ATS; Birmingham (AL); Hybrid; USD 55,000 - 73,000; Full time

Job summary

Birmingham Heart Clinic in Birmingham, AL seeks a Manager of Medical Practice Office to oversee administrative and clinical operations for a busy cardiology team. You will manage scheduling, patient financials, HIPAA/compliance, and front-office staff to ensure smooth daily functions.

This role requires a high school diploma or GED, with a bachelor’s degree preferred, and at least five years of administrative/clinical experience in a medical setting.

Qualifications

• High school diploma or GED from accredited institution.
• Bachelor's degree preferred.
• Five (5) years professional administrative / clinical experience at increasing levels of responsibility in a medical environment.
• Current valid state driver’s license and required minimum auto insurance coverage.
• Cardiology practice experience is preferred but not required.

Responsibilities

• Is responsible for professional administration of assigned office, overseeing administrative and clinical duties.
• Ensures communication to facilitate office compliance with policies and practices.
• Negotiates and arranges financial arrangements with patients.
• Oversees OSHA and HIPAA requirements and staff timekeeping.
• Manages scheduling, PTO approvals, and time sheets; ensures timely payroll processing.
• Supervises check-in/out, scheduling, insurance verification, precertification, and collections as needed.
• Collaborates with Operations and HR to address issues and staff concerns.
• Participates in recruitment, hiring, and evaluations of front office/clinical staff.
• Maintains physician call schedules and other scheduling needs.

Skills

Administrative experience

Clinical experience

Scheduling

Education

High school diploma/GED

Bachelor's degree preferred

Job description

# Manager, Medical Practice Office (3416)BHC - Medical Drive Main - Birmingham, AL 35235## OverviewPosition TypeFull TimeJob ShiftDayEducation LevelHigh School Diploma/GEDCategoryOther Positions## DescriptionUS Heart and Vascular is in need of a Medical Practice Office Manager to join our team at Birmingham Heart Clinic in Birmingham AL# **Responsibilities:*** Is responsible for professional administration of assigned office. Includes responsibility for, and oversight of, administrative and clinical duties related to physician(s), patients and all employee(s).* Ensures appropriate communication to facilitate office compliance related to Company and regulatory policies and practices.* Negotiates and arranges financial arrangements with patients.* Ensures and oversees OSHA and HIPAA requirements for the practice.* Ensures efficient function of the office through proper employee scheduling. Accepts, considers and approves/denies employee requests for PTO.* Ensures employees are correctly administering time sheets.* Ensures time submitted for payment is accurate and complies with Company policy.* Approves time for payment in a timely manner.* Supervises and/or performs Check In, Check Out, scheduling, insurance verification/precertification and payment collection process as required due to office demands.* Partners with Operations and Human Resources to address offices issues and/or employee concerns to the appropriate party.* Participates in recruitment, hiring, counseling, and termination of front office/clinical staff.* Performs annual evaluations on front office/clinical personnel.* Maintains and coordinates physician call schedules, physician time off, meetings and any other scheduling needs for physicians.* Actively demonstrates teamwork at all times.* Follows other policies and procedures such that there are no verbal or written warnings during the evaluation period.* Maintains a safe workplace by following established safety protocols, reporting hazards, and participating in required safety training.* When position requires travel to/from other locations, ensures vehicles are operated and maintained in compliance with all safety, regulatory, and company requirements.* Fosters a team-oriented environment by encouraging cooperation, providing support, and resolving conflicts constructively.* Demonstrates integrity, professionalism, and respect in all interactions.* Follows processes and policies for the organization.* Reports to work as scheduled, ready to perform duties, and promptly notify their supervisor of any attendance issues.* Adapts to changing priorities, processes, and business needs.* Performs other duties as assigned.# **Requirements:*** High school diploma or GED from accredited institution.* Bachelors degree preferre* Five (5) years professional administrative / clinical experience at increasing levels of responsibility in a medical environment.* Current valid state driver’s license and required minimum auto insurance coverage.* Cardiology practice experience is preferred but not required**Why Choose Us?**• Comprehensive benefits package • Monday-Friday schedule • CME allowance