Manager, Medical Practice Office (3416)

US Heart & Vascular; Alabama; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Monday-Friday schedule

CME allowance

Job summary

US Heart & Vascular is seeking a Medical Practice Office Manager for our Birmingham, AL clinic. The role oversees administrative and clinical duties related to physicians, patients, and staff, ensuring compliance with company policies and regulatory requirements.

The position requires a high school diploma or GED, and five years of medical office experience; a Bachelor's degree is preferred. A valid driver’s license and insurance are also required.

Qualifications

• High school diploma or GED from accredited institution.
• Bachelor's degree preferred.
• Five (5) years professional administrative / clinical experience at increasing levels of responsibility in a medical environment.
• Current valid state driver’s license and required minimum auto insurance coverage.
• Cardiology practice experience is preferred but not required

Responsibilities

• Oversee administrative and clinical duties related to physicians, patients and all employees.
• Ensure communication to facilitate office compliance with company and regulatory policies.
• Negotiate and arrange financial arrangements with patients.
• Ensure OSHA and HIPAA requirements are followed for the practice.
• Manage employee scheduling, PTO requests, and time sheets for payroll.
• Supervise Check In/Out, scheduling, insurance verification, and payment collection as needed.
• Recruit, hire, counsel, and terminate front office/clinical staff.
• Coordinate physician call schedules, time off, and meetings.
• Foster teamwork and adherence to organizational policies while maintaining a safe workplace.

Education

High school diploma or GED

Bachelor's degree preferred

Job description

Manager, Medical Practice Office (3416)

BHC - Medical Drive Main - Birmingham, AL 35235

Overview

• Position Type: Full Time
• Job Shift: Day
• Education Level: High School Diploma/GED
• Category: Other Positions

Description

US Heart and Vascular is in need of a Medical Practice Office Manager to join our team at Birmingham Heart Clinic in Birmingham AL

• Is responsible for professional administration of assigned office. Includes responsibility for, and oversight of, administrative and clinical duties related to physician(s), patients and all employee(s).
• Ensures appropriate communication to facilitate office compliance related to Company and regulatory policies and practices.
• Negotiates and arranges financial arrangements with patients.
• Ensures and oversees OSHA and HIPAA requirements for the practice.
• Ensures efficient function of the office through proper employee scheduling. Accepts, considers and approves/denies employee requests for PTO.
• Ensures employees are correctly administering time sheets.
• Ensures time submitted for payment is accurate and complies with Company policy.
• Approves time for payment in a timely manner.
• Supervises and/or performs Check In, Check Out, scheduling, insurance verification/precertification and payment collection process as required due to office demands.
• Partners with Operations and Human Resources to address offices issues and/or employee concerns to the appropriate party.
• Participates in recruitment, hiring, counseling, and termination of front office/clinical staff.
• Performs annual evaluations on front office/clinical personnel.
• Maintains and coordinates physician call schedules, physician time off, meetings and any other scheduling needs for physicians.
• Actively demonstrates teamwork at all times.
• Follows other policies and procedures such that there are no verbal or written warnings during the evaluation period.
• Maintains a safe workplace by following established safety protocols, reporting hazards, and participating in required safety training.
• When position requires travel to/from other locations, ensures vehicles are operated and maintained in compliance with all safety, regulatory, and company requirements.
• Fosters a team-oriented environment by encouraging cooperation, providing support, and resolving conflicts constructively.
• Demonstrates integrity, professionalism, and respect in all interactions.
• Follows processes and policies for the organization.
• Reports to work as scheduled, ready to perform duties, and promptly notify their supervisor of any attendance issues.
• Adapts to changing priorities, processes, and business needs.
• Performs other duties as assigned.

Requirements:

• High school diploma or GED from accredited institution.
• Bachelors degree preferre
• Five (5) years professional administrative / clinical experience at increasing levels of responsibility in a medical environment.
• Current valid state driver’s license and required minimum auto insurance coverage.
• Cardiology practice experience is preferred but not required

Why Choose Us?

• Comprehensive benefits package
• Monday-Friday schedule
• CME allowance

About Birmingham, AL:

Birmingham blends history, culture, and a growing job market. The city offers a mix of urban energy and Southern charm. Residents enjoy outdoor spaces, great food, and an affordable cost of living. It’s a welcoming place with something for everyone.