Manager, Fleet Services

Texas State University; San Marcos (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Wellness program

Job summary

Texas State University in San Marcos, TX, invites applications for a Manager, Fleet Services to lead transportation and fleet operations. The role oversees planning, budgeting, maintenance, and vendor relations to keep the university’s fleet available and compliant.

You will manage motor pool programs, leasing, and vehicle tracking systems, delivering accurate reports and training materials for staff and stakeholders.

Qualifications

• Knowledge of fleet management, planning, budgeting, and vendor coordination.
• Ability to analyze fleet data, manage schedules, and produce reports.
• Experience with leasing, maintenance programs, and fleet software.
• Understanding of safety, compliance, and records management.
• Ability to communicate clearly with stakeholders and train staff.

Responsibilities

• Plan and manage fleet initiatives, timelines, and deliverables.
• Develop and administer motor pool, leasing, and maintenance programs.
• Administer fleet tracking systems and generate performance reports.
• Coordinate with mechanics, vendors, and campus departments on maintenance and repairs.
• Monitor budgets and support fleet operating and capital planning.
• Assist with acquisition, disposition, and vehicle replacements.
• Collaborate with leadership to set priorities and ensure compliance.

Skills

Fleet data analysis

Project management

Stakeholder coordination

Vendor management

Budgeting

Fleet tracking systems

Maintenance planning

Report writing

Tools

Fleet software

GPS systems

Vehicle diagnostics

Data reporting

Job description

Texas State University – Manager, Fleet Services

San Marcos, TX

Posting Number: 2027069

Location: San Marcos

Department: Transportation & Fleet Services

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $5,834.00

Job Category: Exempt

Required Qualifications

Knowledge: This position requires knowledge of project management, including planning fleet initiatives, coordinating stakeholders and vendors, managing timelines and deliverables, and supporting implementation. Required knowledge also includes leasing and maintenance programs, motor pool operations, fleet and reservation software, fleet GPS systems, lifecycle planning, safety and compliance, budgeting, vendor management, and fleet data reporting.

Abilities: Ability to manage fleet projects, coordinate stakeholders and vendors, analyze fleet data, and administer fleet and tracking systems. Ability to oversee maintenance priorities, preventive-maintenance schedules, vehicle repairs, vendor services, and vehicle availability; maintain accurate records; develop procedures, reports, and training materials; and support safe, compliant, and continuously improving fleet operations.

Skills:

• Ability to analyze fleet and telematics data, assess costs, utilization, safety, and replacement needs, and make practical recommendations on vehicles, vendors, and program performance.
• Ability to provide project management for fleet initiatives, including leasing and maintenance, motor pool programs, software deployment, and tracking system integration. Skill in coordinating stakeholders, managing timelines and deliverables, resolving issues, and developing operational procedures.
• Proficiency in fleet, motor pool, maintenance, reporting, and vehicle and equipment tracking systems to maintain records, analyze data, and support project tracking and reporting. Knowledge of vehicle diagnostic tools.
• Ability to maintain accurate records for vehicle assignments, maintenance, warranties, leases, inspections, compliance activities, vendor services, and fleet assets. Skill in preparing reports, meeting materials, procedures, training materials, correspondence, and budget-support documentation.
• Ability to communicate project requirements, fleet procedures, and program updates to stakeholders and prepare clear reports, recommendations, training materials, and presentations.
• Ability to build effective relationships with fleet staff, campus departments, vendors, and service providers while balancing competing needs and delivering responsive customer service.
• Ability to resolve fleet system, operations, maintenance, and vendor issues using data and stakeholder input to improve vehicle availability, utilization, costs, and service. Skilled in diagnosing a range of automotive systems and troubleshooting complex repairs.
• Knowledge of gasoline, diesel, hybrid vehicles. Background in electronics diagnostics. Independently diagnose and repair all defects to completion in a timely manner. Knowledge of vehicle maintenance including body repair, transmissions, welding, electrical and/or air conditioning.

Preferred Qualifications

• Experience working in a public‑sector environment with formal policies and procedures.
• Familiarity with alternative‑fuel vehicles, electric vehicles, or sustainability‑oriented fleet initiatives.
• Relevant ASE certifications (e.g., Automobile/Light Truck, Medium/Heavy Truck, School Bus, or Master status).
• Ability to obtain a commercial driver's license (CDL) if required by the university.

Job Description

Responsible for managing the university transportation and fleet operations, programs, services, and related resources.

Job Duties

• Planning, coordination, project management, progress tracking, issue resolution, and development of procedures, training, and documentation to support implementation and ongoing operations.
• Develop and administer university Motor Pool Program.
• Develop and administer vehicle leasing and vehicle maintenance programs.
• Administer fleet management, motor pool, and vehicle tracking systems.
• Analyze fleet data and provide reports and recommendations to support fleet planning, budgeting and program decisions.
• Assist with acquisition, assignment, replacement, transfer and disposal of fleet vehicles.
• Coordinate with mechanics to prioritize maintenance, manage preventive-maintenance schedules and vehicle availability.
• Work with Director, Transportation & Fleet Services to develop and monitor fleet operating and capital budgets.

Additional Information to Applicants

Job Open Date: 10/06/2026

Job Close Date:

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Posting Notices

Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

About Texas State and San Marcos

Texas State University is a emerging research institution located in the burgeoning Austin‑San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff.

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal‑clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full‑time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family‑friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.