Manager Facility Management

CommonSpirit Health; Mount Sterling (KY); On-site; USD 80,000 - 110,000; Full time

Job summary

CommonSpirit Health is seeking a Manager of Facility Management responsible for overseeing day-to-day operations in a healthcare setting. The role includes managing staff, ensuring regulatory compliance, and maintaining high standards of service and safety. Ideal candidates will have leadership experience in hospital maintenance and strong financial management skills.

Qualifications

• At least 4 years of leadership experience, with 2 years in hospital maintenance.
• Professional certifications (e.g., CHFM, CHC, PE) preferred.
• Strong financial and operational management skills.

Responsibilities

• Managing day-to-day Facilities operations in a hospital.
• Overseeing departments such as Environmental Services and Security.
• Conducting monthly department meetings and ensuring compliance.

Skills

Problem-solving

Communication

Organizational skills

Change management

Education

Bachelor’s degree in a related field

Tools

Google Suites

MS Office

Microsoft Project

Job description

Responsibilities

This position is responsible for the day-to-day Facilities operations in a single hospital or health center. Responsibilities may include oversight of additional departments such as Plant Operations, Environmental Services, Security, Real Estate properties, and Environmental Safety. Duties include project management, minor construction, building renovation projects, and other assigned tasks. The role involves Program Quality Evaluation (PQE), financial performance, personnel recruitment, staff training, customer satisfaction improvement, and personal growth. Specific responsibilities include:

• Managing a single acute care facility of approximately 500,000 sq ft with less than 250 licensed beds.
• Overseeing departments such as Environmental Services, Dietary, Transportation, Laundry, Security, etc.
• Serving as the Life Safety Officer.

The Manager, Facility Management, adheres to high ethical standards, supports the Mission, Philosophy, and Core Values of CommonSpirit Health, and reports to the Director or Division Director of Facility Management. The role involves interfacing with various teams across the system for initiatives and projects.

Additional Responsibilities

• Conducting monthly department meetings, ensuring timely reports, regulatory compliance, and monitoring key performance indicators.
• Developing budgets, verifying resource use, managing staff, materials, supplies, and vendors.
• Ensuring financial targets are met, managing expenditures, and consolidating service contracts.
• Maintaining maintenance procedures per codes and standards.
• Recruiting, training, and developing staff, including performance evaluations.
• Communicating with staff, leadership, and customers, and delivering client reports.
• Managing the annual PQE process, ensuring accreditation, license renewals, and compliance with regulations (OSHA, EPA, The Joint Commission, DNV, CMS).
• Maintaining records for maintenance procedures, ensuring preventive and corrective maintenance targets are met.
• Conducting customer satisfaction surveys annually.
• Building positive relationships with hospital administration and stakeholders.
• Providing growth opportunities and training for team members.
• Networking with peers for ideas and sourcing information.
• Implementing continuous improvement initiatives for operational excellence and financial stewardship.
• Supporting construction activities and Master Facility Plan development.

Key Skills, Knowledge, & Abilities

• Ability to interpret business, technical, and regulatory documents; write reports and procedures; present information effectively.
• Problem-solving skills, interpret instructions, and understanding of cost-benefit analysis and financial planning.
• Proficiency in calculating financial figures, budgeting, and presenting business cases.
• Excellent communication and interpersonal skills, respectful and positive interaction with all levels.
• Organizational skills: time management, self-motivation, project management, prioritization.
• Computer skills: Google Suites, MS Office, Outlook, databases, Microsoft Project.
• Change management and group process skills.
• Knowledge of healthcare codes and standards.

Qualifications

• Bachelor’s degree in a related field preferred; equivalent experience considered.
• At least 4 years of leadership experience, with 2 years in hospital maintenance/medical equipment management.
• Professional certifications (e.g., CHFM, CHC, PE) preferred.
• Construction, Safety, and Security experience preferred.
• Strong financial and operational management skills.
• Effective communication skills.

Overview

CommonSpirit Health is committed to building a healthier future through integrated health services, serving over 20 million patients annually across numerous locations, with a large workforce and significant community contributions. We aim to create a just, equitable, and innovative healthcare system.