Manager, Executive Support & Office Operations (Remote)

Baptist Health System KY & IN; United States; Hybrid; USD 85,000 - 115,000; Full time

Job summary

Baptist Health Medical Group is seeking a Manager, Executive Assistants for a work-from-home role that requires occasional in-person attendance at meetings in the Louisville, KY area. The role oversees daily operations for CHIO, BHMG leadership, and provides high-level executive support during Board Meetings.

Responsibilities include calendar management, meeting planning, document preparation, expense and payroll tasks, and staff training.

Qualifications

• Bachelor’s degree in related field required.
• 7+ years experience as an executive administrative assistant, preferably in a highly matrixed organization.
• 2+ years managerial experience.
• Strong financial acumen and experience in budget management.
• Excellent communication and interpersonal skills.
• Ability to think strategically, make decisions, and solve complex problems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills and attention to detail.
• Ability to thrive in a fast-paced and dynamic environment.

Responsibilities

• Direct and oversee the daily operations of the CHIO and BHMG executive offices.
• Provide executive support during monthly Board Meetings.
• Plan and execute offsite retreats, meetings, and symposiums.
• Provide high level support to the Physician Cabinet and coordinate with CHIO/President, BHMG.
• Monitor emails and alert on emergent issues; handle designated administrative duties.
• Manage complex calendars, coordinate venue spaces, prepare documents, and process expense reports.
• Train administrative staff and perform annual performance evaluations.

Skills

Executive support

Managerial experience

Communication

Organizational skills

Strategic thinking

Problem solving

MS Office

Budget management

Interpersonal skills

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

Baptist Health Medical Group is seeking a Manager, Executive Assistants for a work-from-home role that requires occasional in-person attendance at meetings in the Louisville, KY area. The role oversees daily operations for CHIO, BHMG leadership, and provides high-level executive support during Board Meetings.

Responsibilities include calendar management, meeting planning, document preparation, expense and payroll tasks, and staff training.