Manager, Development and Construction Coordination

Jobtailor; Arizona; On-site; USD 85,000 - 120,000; Full time

Job summary

Jobtailor in Arizona seeks a seasoned Construction Administration Lead to oversee Development and Construction Coordinators, ensuring accurate paperwork, compliance, and policy adherence.

You will train and mentor staff, analyze reports, coordinate with accounting, and drive continuous improvement across projects in a fast-paced environment. Strong leadership and collaboration are essential for success.

Qualifications

• Minimum 5 years of experience in construction administration or related field.
• Bachelor’s degree preferred, with accounting/finance concentration or equivalent experience.
• Intermediate proficiency in Microsoft Excel.
• MRI experience is a plus.
• Prior supervisory experience leading and developing a team.
• Strong leadership, organizational, analytical, and interpersonal communication skills.
• Highly detail-oriented, collaborative, and solution-focused.
• Ability to manage multiple priorities, lead a team effectively, and drive results in a fast-paced environment.

Responsibilities

• Lead a team of Development Coordinators and Construction Coordinators.
• Oversee training, workflow, and adherence to company policies and procedures
• Manage project-related paperwork production for assigned portfolios
• Review executed leases, amendments, letter agreements, and other legal documents; extract key information and maintain organized job folders and tracking tools
• Implement, maintain, and enhance policies and procedures with the National Director
• Prepare, analyze, and manage reports
• Lead training, onboarding, and ongoing development of team members
• Monitor workload, prioritize assignments, and provide day-to-day guidance
• Review work output for quality, completeness, and compliance
• Prepare, issue, and track contractual paperwork and coordinate vendor certificates of insurance
• Process and track tenant reimbursement invoices and tenant allowances
• Process invoices, applications for payment, and retainage releases
• Manage new tenant and vendor setups
• Collaborate with Development, Construction, Accounting, and other teams to support project execution and resolve issues
• Support escalations, troubleshoot process issues, and identify continuous-improvement opportunities
• Assist with internal memorandums, notices, and letters
• Lead or participate in special projects and other assigned duties

Skills

Team Leadership

Interpersonal Communication

Organizational Skills

Analytical Skills

Detail-Oriented

Collaboration

Education

Bachelor's Degree (preferred)

Tools

MRI Software

Tracking Tools

Job description

• Lead a team of Development Coordinators and Construction Coordinators
• Oversee training, workflow, and adherence to company policies and procedures
• Manage project-related paperwork production for assigned portfolios
• Review executed leases, amendments, letter agreements, and other legal documents; extract key information and maintain organized job folders and tracking tools
• Implement, maintain, and enhance policies and procedures with the National Director
• Prepare, analyze, and manage reports
• Lead training, onboarding, and ongoing development of team members
• Monitor workload, prioritize assignments, and provide day-to-day guidance
• Review work output for quality, completeness, and compliance
• Prepare, issue, and track contractual paperwork and coordinate vendor certificates of insurance
• Process and track tenant reimbursement invoices and tenant allowances
• Process invoices, applications for payment, and retainage releases
• Manage new tenant and vendor setups
• Collaborate with Development, Construction, Accounting, and other teams to support project execution and resolve issues
• Support escalations, troubleshoot process issues, and identify continuous-improvement opportunities
• Assist with internal memorandums, notices, and letters
• Lead or participate in special projects and other assigned duties

Requirements

• Minimum of 5 years of experience in construction administration or a related field
• Bachelor’s degree preferred, with a concentration in accounting, finance, or a related discipline, or equivalent relevant work experience
• Intermediate proficiency in Microsoft Excel required
• MRI experience is a plus
• Prior supervisory experience leading and developing a team
• Strong leadership, organizational, analytical, and interpersonal communication skills
• Highly detail-oriented, collaborative, and solution-focused
• Ability to manage multiple priorities, lead a team effectively, and drive results in a fast-paced environment

Core Competencies

Demonstrates strong leadership and organizational capabilities while managing construction administration processes, including project paperwork, team development, and compliance oversight. Proficient in analyzing reports and collaborating across departments to drive project execution and continuous improvement.

Highest-signal resume keywords

• Construction Administration Experience
• Team Leadership
• Microsoft Excel Proficiency
• Project Management
• Analytical Skills

ATS Optimization Keywords

Hard Skills

• Project Paperwork Management
• Contractual Paperwork Processing
• Tenant Reimbursement Processing
• Invoice Processing
• Report Preparation and Analysis

Soft Skills

• Leadership
• Organizational Skills
• Interpersonal Communication
• Detail-Oriented
• Collaborative

Industry Keywords

• Construction Coordination
• Workflow Management
• Policy Implementation
• Continuous Improvement
• Vendor Management

Tools & Technologies

• MRI Software
• Tracking Tools