Assistant Project Manager – Construction

Jobtailor; Tampa (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor seeks an experienced construction project coordinator to assist with planning, scheduling, budgeting, and document control for multi-family projects.

The role requires coordinating with clients, subcontractors, and internal teams to ensure quality, safety, and timely delivery. A Bachelor’s degree or equivalent construction experience is preferred, along with proficiency in common construction software and strong communication skills.

Qualifications

• Multi-family project management experience required.

Responsibilities

• Assist with overall project planning and scheduling, resource allocation, project accounting, and document control.
• Provide technical direction and ensure compliance with quality standards, project planning, cost management, time management, contract administration, code compliance, and safety.
• Assist in preparing scopes of work, soliciting bids, generating project budgets, and maintaining buyout schedules.
• Review and qualify bids, prepare contracts and purchase orders, negotiate pricing and terms, and track subcontractor and supplier costs.
• Monitor budgets, forecasts, cost issues, changes, work orders, change orders, back charges, invoices, deposits, and bonds.
• Document and address quality issues, conduct periodic site visits, review inspections and testing reports, and track issue resolution.
• Coordinate preparation and weekly updating of construction schedules; identify and report schedule impacts and delays.
• Monitor certificates of occupancy, turn schedules, weather delays, and substantial completion change requests.
• Evaluate project hazards and risks and coordinate subcontractor safety documentation and preconstruction safety meetings.
• Procure, track, review, distribute, and obtain approval for shop drawings, submittals, and RFIs.
• Prepare and manage project meeting documents, attend meetings, communicate daily with project leadership, and generate meeting minutes.
• Serve as a key link with clients and review team deliverables before client submission.
• Assemble and file as-built drawings, warranties, certificates of occupancy, lien releases, closeout documents, subcontracts, insurance certificates, and bonds.
• Coordinate and manage warranties.

Skills

Multi-Family Project Management

Project Planning and Scheduling

Budget Management

Contract Administration

Communication

Team Collaboration

Problem Solving

Negotiation

OSHA 10-Hour Certification

Education

Bachelor's degree in Construction or Civil-related field

Tools

Timberline

Bluebeam

Adobe

Onscreen Takeoff

Excel

Word

Outlook

Job description

• Assist with overall project planning and scheduling, resource allocation, project accounting, and document control
• Provide technical direction and ensure compliance with quality standards, project planning, cost management, time management, contract administration, code compliance, and safety
• Assist in preparing scopes of work, soliciting bids, generating project budgets, and maintaining buyout schedules
• Review and qualify bids, prepare contracts and purchase orders, negotiate pricing and terms, and track subcontractor and supplier costs
• Monitor budgets, forecasts, cost issues, changes, work orders, change orders, back charges, invoices, deposits, and bonds
• Document and address quality issues, conduct periodic site visits, review inspections and testing reports, and track issue resolution
• Coordinate preparation and weekly updating of construction schedules; identify and report schedule impacts and delays
• Monitor certificates of occupancy, turn schedules, weather delays, and substantial completion change requests
• Evaluate project hazards and risks and coordinate subcontractor safety documentation and preconstruction safety meetings
• Procure, track, review, distribute, and obtain approval for shop drawings, submittals, and RFIs
• Prepare and manage project meeting documents, attend meetings, communicate daily with project leadership, and generate meeting minutes
• Serve as a key link with clients and review team deliverables before client submission
• Assemble and file as-built drawings, warranties, certificates of occupancy, lien releases, closeout documents, subcontracts, insurance certificates, and bonds
• Coordinate and manage warranties

Requirements

• Multi-Family experience required
• Bachelor's degree in Construction or a Civil-related field preferred, or equivalent relevant experience
• Preferred 3+ years of experience managing construction of multi-family projects
• Stable employment history and proven track record
• Proficient in Excel, Word, and Outlook
• Knowledge of Timberline, Bluebeam, Adobe, and Onscreen Takeoff is a plus
• Driver’s License required
• OSHA 10-hour certification preferred
• First Aid-AED training
• Additional safety certifications are a plus

Core Competencies

Demonstrates expertise in project planning, scheduling, and resource allocation within multi-family construction projects, ensuring compliance with quality standards and safety regulations. Proficient in budget management, contract administration, and effective communication with clients and project teams.

Highest-signal resume keywords

• Multi-Family Project Management
• Project Planning and Scheduling
• Budget Management
• Contract Administration
• OSHA 10-Hour Certification

ATS Optimization Keywords

Hard Skills

• Project Accounting
• Document Control
• Cost Management
• Time Management
• Quality Standards Compliance
• Bids Review and Qualification
• Change Order Management
• Risk Evaluation
• Safety Documentation Coordination
• As-Built Drawings Management

Soft Skills

• Communication
• Team Collaboration
• Problem Solving
• Negotiation

Certifications & Qualifications

• Driver’s License
• OSHA 10-Hour Certification
• First Aid-AED Training

Industry Keywords

• Multi-Family Experience
• Construction Scheduling
• Subcontractor Management
• Quality Issue Documentation
• Safety Meetings Coordination

Tools & Technologies

• Excel
• Word
• Outlook
• Timberline
• Bluebeam
• Adobe
• Onscreen Takeoff