Manager, Central Supply

University of Montevallo; Montevallo, Northern (AL, KY); Hybrid; USD 42,000 - 63,000; Full time

Job summary

University of Montevallo seeks a Central Receiving Supervisor to plan, organize, and direct mail services, student post office, and warehouse operations across campus. You will manage inventory, verify deliveries, and supervise staff to ensure efficient processing and reporting.

Responsibilities include budget monitoring, RMA processing, and maintaining strong vendor relations while supporting campus mail operations and related processes.

Qualifications

• High School diploma or GED required; 4+ years related work experience with 2+ years supervisory experience.
• Strong leadership and budgeting skills are essential.
• Experience with inventory control and university operations is preferred.

Responsibilities

• Plan and direct Central Receiving, mail, student post office, and warehouse operations.
• Schedule duties and monitor annual allocation and inventory levels.
• Verify deliveries, receipts, and processing of items to the university.
• Manage Return Material Authorizations and related department processes.
• Oversee campus mail services and student postal operations; ensure timely handling and reporting.

Skills

Leadership

Budgeting

Inventory management

Communication

Staff supervision

Education

High School diploma/GED

Tools

CMMS

Banner

Inventory software

Job description

The purpose of this position is to plan, organize, direct and evaluate all aspects of the Central Receiving Department to include mail service, student post office, and warehouse operations.

• Schedule departmental duties, and plan annual allocation programs as appropriate. Utilize the physical plant division’s Computer Maintenance Management Software ( CMMS ) and inventory software to track and report the department’s work efforts.
• Manage warehouse operations to include accurate and stable inventory levels to support maintenance and repair needs of the University. Work with Physical Plant supervisors to ensure accurate quantities of stock is available.
• Manage all central receiving operations to include verification of delivery, receipt and processing of items shipped to the university.
• Process Return Material Authorizations ( RMA ) for University Departments.
• Prepare and monitor departmental budget and unit plans as required. .
• Oversee the overall operation of campus mail services, and student postal requirements. Responsible for ensuring the timely and accurate handling, distribution and processing of Messenger and U.S. Mail throughout the University campus. Review and develop business processes and reporting tools for campus mail operations.
• Coordinate staff training in order to ensure that safety procedures, knowledge, skills and abilities meet job duty requirements within the department.
• Provide leadership, evaluate, approve time sheets and supervise direct reports in performing duties as charged.
• Coordinate the liquidation of all University properties designated as “surplus,” through public sale or other means consistent with Alabama law and University regulations. Report deposits of sale proceeds.
• Assist the University Business Office as needed with fixed asset inventory control.
• Cultivate and maintain good working relationships with University vendors.
  Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.

Additional Duties

None

Knowledge, Skills and Abilities

• Basic computer knowledge in Microsoft Office (Word and Excel), Banner, CMMS , and other software applications;
• Knowledge of inventory control processes and procedures;
• Ability to communicate effectively both oral and written;
• Knowledge of effective budgetary management procedures;
• Ability to exercise discernment and good judgment in making decisions;
• Ability to coordinate and direct multiple tasks;
• Ability to work cooperatively with faculty, staff, and students;
• Ability to supervise and train others effectively;
• Ability to work on-call and/or before or after work hours as needed;
• Knowledge of University operations, policies and procedures.

Education and Experience

The educational requirement for this position is: High School diploma/ GED
Education substituted for experience? No
This position requires: 4 years of related work experience, including 2+ years of supervisory experience.
Experience substituted for education? No

Licenses, Certification or Registrations

Certifications, licenses, professional designations, or other qualifications required for this position include:

• Valid driver’s license
• Acceptable driving record

Certifications, licenses, professional designations, or other qualifications preferred for this position include:

• Forklift

Environmental Working Conditions

Travel Requirements

Travel Requirements Moderate Travel

Number of Vacancies

Desired Start Date

Physical Requirements

The physical activities required for this position involve:
Standing: Under 1/3 of the time; walking: Under 1/3 of the time; sitting: Up to 2/3 of the time; using hands: Under 1/3 of the time; reaching with hands and arms: Under 1/3 of the time; climbing or balancing: Under 1/3 of the time; stooping, kneeling, crouching, or crawling: Under 1/3 of the time; talking or hearing: Under 1/3 of the time; and, tasting or smelling: Under 1/3 of the time;
This position requires lifting:
Up to 10 pounds: Up to 2/3 of the time; up to 25 pounds: Up to 2/3 of the time; up to 50 pounds: Under 1/3 of the time; up to 100 pounds: Under 1/3 of the time;
This position has the following special vision requirements:
Close vision (clear vision at 20 inches or less).

Open Date

Open Date 08/30/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

Documents Needed to Apply

Required Documents

• Letter of Application
• Resume

Optional Documents

University of Montevallo Human Resources and Risk Management

Station 6055 Will Lyman House Montevallo, AL 35115