Manager, BioMed Shared Services

Brown University; Rhode Island; Hybrid; USD 90,000 - 135,000; Full time

Job summary

Brown University is seeking a Manager for BioMed Shared Services to lead high-level pre-award activities and manage complex proposals. The role operates as a functional team lead, coordinating with the Shared Services Director, Grants and Financial Specialists, OSP, and collaborating institutions.

The position emphasizes budgeting, proposal assembly, PSAs, contracts, and subawards, requiring strong Excel analytics and confidential data handling in a fast-paced environment.

Qualifications

• Bachelor’s degree required with minimum 4 years of research administration experience.

Responsibilities

• Lead management of large, multi-investigator, highly complex proposal submissions.
• Serve as functional team lead and workflow buffer with peer guidance and high-level technical oversight.
• Act as liaison between BioMed Shared Services, BioMed Research Administration, OSP and collaborating institutions, sponsoring agencies, and PIs.
• Perform pre-award management: budget development, proposal assembly, and submission.
• Set up PSAs and contracts through BXM; initiate subaward agreements and rebudgets.

Skills

Team leadership

Proactive service

Financial analytics

Excel proficiency

Communication skills

Organization

Time management

Discretion with confidential data

Grant proposal experience

Education

Bachelor's degree

Preferred fields: Accounting/Finance/Public Health/Biology/Health Science/Science/Engineering/Math

Tools

InfoEd/Coeus grants management

eRA Commons

Grants.gov

MS Excel

Google Docs

Job description

Job Description:The Manager, BioMed Shared Services provides advanced, high-level research administration and team leadership within BioMed Shared Services. BioMed Shared Services supports the majority of application and sponsored project proposal submissions for the Division of Biology and Medicine. Serving as a senior subject matter expert and operational liaison between the Shared Services Director and Grants and Financial Specialists, this non-supervisory role leads the management of large, multi-investigator, and highly complex proposal submissions. The incumbent serves as a functional team lead and workflow buffer, providing peer guidance and high-level technical oversight and serves as the administrative liaison between BioMed Shared Services, BioMed Research Administration, the Office of Sponsored Projects and collaborating institutions, sponsoring agencies and principal investigators (PIs). The position delivers comprehensive pre-award management (budget development, proposal assembly, and submission) as well as setting up Professional Services Agreements (PSAs) and contracts through BXM, initiating subaward agreements, and managing rebudgets.Job QualificationsEducation and ExperienceBachelor’s degree required plus a minimum of 4 years of research administration experienceA degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferredHigher-Education or non-profit work experience preferredAnd/or equivalent combination of education and experienceJob CompetenciesProven record of delivering proactive service to multiple stakeholdersExcellent financial analytical abilityWillingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunitiesHighly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferredExcellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise mannerStrong organizational, administrative, time management and critical thinking skillsAbility to meet deadlines in a fast-paced, multi-faceted work environment and be flexible with schedule in order to meet deadlinesFlexible, service-oriented and resourcefulAbility to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detailAbility to handle confidential information with discretionExperience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) systemFamiliarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferredCRIMINAL BACKGROUND AND EDUCATION CHECK REQUIREDBenefits of Working at Brown:Please review additional information on the Benefits of Working at Brown.Recruiting Start Date:2026-10-23Job Posting Title:Manager, BioMed Shared ServicesDepartment:BioMed Research AdministrationGrade:Grade 10Worker Type:EmployeeWorker Sub-Type:RegularTime Type:Full timeScheduled Weekly Hours:37.5Position Work Location:HybridSubmission Guidelines:The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.This position is not eligible for visa sponsorship.Still Have Questions?If you have any questions you may contact [e-mail] is an E-Verify Employer.EEO Statement:Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.