Manager, BioMed Shared Services

Brown University; Providence (RI); Hybrid; USD 95,000 - 135,000; Full time

Job summary

Brown University seeks a Manager, BioMed Shared Services to lead advanced research administration and team leadership within BioMed Shared Services. The role oversees high-level proposal submissions, budgets, and pre-award activities across multiple investigators, acting as a liaison among divisions, sponsors, and PIs.

The position also handles PSAs, contracts through BXM, and rebudgets. Ideal candidates will have aBachelor’s degree with 4+ years of relevant experience, strong Excel and grants

Qualifications

• Bachelor’s degree required plus a minimum of 4 years of research administration experience
• A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math preferred
• Higher-Education or non-profit work experience preferred
• And/or equivalent combination of education and experience

Responsibilities

• Lead management of large, multi-investigator, complex proposal submissions
• Provide pre-award management including budget development, proposal assembly and submission
• Set up PSAs and contracts through BXM and manage rebudgets
• Initiate subaward agreements and liaise with sponsors and PIs
• Serve as an operational liaison between departments and collaborating institutions

Skills

Leadership

Financial analysis

Proactive service

Excel proficiency

Communication skills

Time management

Detail orientation

Grant proposal experience

InfoEd/Coeus experience

Education

Bachelor’s degree + 4 years experience

Degree in accounting/finance/biomed-related field preferred

Tools

InfoEd/Coeus

Grants.gov

eRA Commons

Job description

Job Description

The Manager, BioMed Shared Services provides advanced, high-level research administration and team leadership within BioMed Shared Services. BioMed Shared Services supports the majority of application and sponsored project proposal submissions for the Division of Biology and Medicine. Serving as a senior subject matter expert and operational liaison between the Shared Services Director and Grants and Financial Specialists, this non-supervisory role leads the management of large, multi-investigator, and highly complex proposal submissions. The incumbent serves as a functional team lead and workflow buffer, providing peer guidance and high-level technical oversight and serves as the administrative liaison between BioMed Shared Services, BioMed Research Administration, the Office of Sponsored Projects and collaborating institutions, sponsoring agencies and principal investigators (PIs). The position delivers comprehensive pre-award management (budget development, proposal assembly, and submission) as well as setting up Professional Services Agreements (PSAs) and contracts through BXM, initiating subaward agreements, and managing rebudgets.

Job Description

The Manager, BioMed Shared Services provides advanced, high-level research administration and team leadership within BioMed Shared Services. BioMed Shared Services supports the majority of application and sponsored project proposal submissions for the Division of Biology and Medicine. Serving as a senior subject matter expert and operational liaison between the Shared Services Director and Grants and Financial Specialists, this non-supervisory role leads the management of large, multi-investigator, and highly complex proposal submissions. The incumbent serves as a functional team lead and workflow buffer, providing peer guidance and high-level technical oversight and serves as the administrative liaison between BioMed Shared Services, BioMed Research Administration, the Office of Sponsored Projects and collaborating institutions, sponsoring agencies and principal investigators (PIs). The position delivers comprehensive pre-award management (budget development, proposal assembly, and submission) as well as setting up Professional Services Agreements (PSAs) and contracts through BXM, initiating subaward agreements, and managing rebudgets.

Job Qualifications

Education and Experience

• Bachelor’s degree required plus a minimum of 4 years of research administration experience
• A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred
• Higher-Education or non-profit work experience preferred
• And/or equivalent combination of education and experience

Job Competencies

• Proven record of delivering proactive service to multiple stakeholders
• Excellent financial analytical ability
• Willingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunities
• Highly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferred
• Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner
• Strong organizational, administrative, time management and critical thinking skills
• Ability to meet deadlines in a fast-paced, multi-faceted work environment and be flexible with schedule in order to meet deadlines
• Flexible, service-oriented and resourceful
• Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail
• Ability to handle confidential information with discretion
• Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system
• Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred

Criminal Background And Education Check Required

Benefits of Working at Brown

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date

2026-10-23

Job Posting Title

Manager, BioMed Shared Services

Department

BioMed Research Administration

Grade

Grade 10

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Scheduled Weekly Hours

37.5

Position Work Location

Hybrid

Submission Guidelines

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote. Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings. This position is not eligible for visa sponsorship.

Still Have Questions

If you have any questions you may contact [e-mail].

Brown is an E-Verify Employer

EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.