Financial and Administrative Coordinator

Brown University; Rhode Island; Hybrid; USD 65,000 - 85,000; Full time

Job summary

Brown University’s Center for Global Health Equity seeks a Financial and Administrative Coordinator. This role supports the CGHE and Global AIM Directors with financial, administrative and programmatic tasks, including grant processing, travel coordination and event planning.

Proficiency with Workday, MS Office, and grant systems is preferred. Ideal candidates hold an Associate degree with 2–3 years of related experience and demonstrate strong organization, communication, and confidentiality

Qualifications

• Associates degree with 2-3 years of related experience.
• Experience with financial and budget information.
• Strong organizational and written communication skills.
• Proficiency with Microsoft Suite or Google apps, Adobe, Workday.
• Ability to work with a diverse group and maintain confidentiality.

Responsibilities

• Assist CGHE Director (75%) and Global AIM Director (25%) with admin, financial and programmatic tasks.
• Provide financial support for CGHE and Global AIM programming and grants.
• Coordinate sponsored research funding and ensure compliance with award terms.
• Prepare and review new/continuing grant proposals and progress reports using Huron system.
• Provide admin support: scheduling, travel, events, newsletters, content, reports.
• Schedule meetings, conferences and manage communications for teams.

Skills

Budget reconciliation

Financial analysis

Administrative support

Communication skills

Microsoft Excel

Education

Associates degree or equivalent experience

Tools

Workday

Zoom

Teams

Google Workspace

Job description

Job Description:The Center for Global Health Equity (CGHE) is dedicated to developing innovative and actionable solutions that address the global causes of health inequity through collaborative research, equitable partnerships, community ownership of health initiatives, and a commitment to ethical global health practices. CGHE supports and coordinates training and service activities to reduce disparities in disease burden and to improve treatment outcomes both domestically and internationally.The Financial and Administrative Coordinator for the department will assist the Director, Center for Global Health Equity (75%) and the Director, Global Alliance for Infant and Maternal Health Research (25%) and team with the administrative, financial and programmatic items related to CGHE and Global AIM. This position provides financial support for CGHE and Global AIM programming and grants, including supporting the coordination of sponsored research funding by ensuring compliance with award terms and conditions, processing and monitoring expenses, reconciling accounts, processing expense reports, ordering supplies and creating purchase orders. This position assists with the preparation and review of new and continuing grant proposals and progress reports for assigned PI submissions using Huron grant management system and sponsor submission portals.The Financial and Administrative Coordinator also provides administrative support for CGHE and Global AIM activities including scheduling executive committee meetings, providing administrative support to CGHE and Global AIM Directors supporting research activities, coordinating international travel, planning events, communications, and other administrative functions such as newsletters, website content, annual reports, social media outreach and scheduling meetings and conferences.This is a fixed term with a current end date of one year from hire, which may be extended based upon available funding.Job Qualifications:Education and ExperienceAssociates degree with minimum of 2-3 years of related experience; or an equivalent combination of education and experience.Experience working with financial and budget information, including the ability to analyze and reconcile accounts, is highly desired.Job CompetenciesExcellent organizational, administrative and time management skills.Interest in global health and health equality.Ability to multi-task and work effectively in a fast-paced, sometimes high-pressure, environment.Demonstrated strong organizational and written communication skill, and strong proofreading skills.Highly proficient and continued interest in maintaining proficiency with Microsoft Suite or Google applications, Adobe, Workday, basic familiarity with web design, and virtual meeting applications (Zoom/Teams).Ability and willingness to quickly learn new programs and systems.Demonstrated ability to work with a diverse group of people with confidentiality, tact, and diplomacy.Excellent interpersonal, verbal, and written communication skills.Initiative and judgement to independently solve problems and prioritize while maintaining careful attention to detail and contributing to a collaborative team culture.CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIREDBenefits of Working at Brown:Please review additional information on the Benefits of Working at Brown.Recruiting Start Date:2026-10-21Job Posting Title:Financial and Administrative CoordinatorDepartment:Center for Global Health EquityGrade:Grade 7Worker Type:EmployeeWorker Sub-Type:Fixed Term (Fixed Term)Time Type:Full timeScheduled Weekly Hours:37.5Position Work Location:HybridSubmission Guidelines:The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.This position is not eligible for visa sponsorship.Still Have Questions?If you have any questions you may contact [e-mail] is an E-Verify Employer.EEO Statement:Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.