Grants and Financial Specialist

Brown University; Los Angeles (CA); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Brown University is seeking a Grants and Financial Specialist to manage all grants administration, including financial oversight and administrative duties for sponsored projects.

The role includes pre- and post-award management, subcontract administration, and financial analysis. You will liaise with the Office of Sponsored Projects, collaborating institutions, sponsors, and principal investigators to ensure deadlines are met, with hybrid in-office expectations.

Qualifications

• Bachelor’s degree required; accounting/finance degree preferred.
• 2–4 years of experience in research administration or accounting/financial/budgeting.
• Experience with proposal preparation for federal and non-federal grants; proficient with InfoEd/Coeus or similar system; familiarity with eRA Commons/Grants.gov preferred.

Responsibilities

• Manage all aspects of grants administration (financial and administrative) for sponsored projects.
• Provide pre- and post-award management, subcontract administration, and financial analysis.
• Act as liaison between the Office of Sponsored Projects, collaborating institutions, sponsors, and principal investigators.

Skills

Financial analysis

Excel

Data manipulation

Communication skills

Time management

Independent work

Collaboration

Education

Bachelor's degree

Accounting or Finance degree preferred

Tools

InfoEd/Coeus

Grants.gov

eRA Commons

NSF Fastlane

Job description

Job Description: The Grants and Financial Specialist independently manages all matters pertaining to grants administration, both financial and administrative, and has financial oversight and administrative responsibility for the sponsored projects. This position provides high-level comprehensive pre- and post- award management, subcontract administration, and financial analysis. This position is the administrative liaison between the administrative core, the Office of Sponsored Projects (OSP), collaborating institutions, sponsoring agencies, and principal investigators (PIs). The incumbent has a broad scope and knowledge of research administration and financial matters. This position is hybrid eligible, with the expectation of three days in the office. Workload can be unpredictable with hard deadlines. Successful incumbent will have the ability and willingness to work outside of the normal business hours on occasion in order to comply with OSP and sponsor driven deadlines. All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

Job Competencies

• Excellent financial analytical ability.
• Knowledge of OMB circulars is preferred.
• Willingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunities.
• Highly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferred.
• Strong analytical and problem-solving skills with the ability to work independently.
• Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner.
• Strong organizational, administrative, time management and critical thinking skills.
• Ability to analyze and reconcile accounts.
• Ability to meet deadlines in a fast-paced, multi-faceted work environment.
• Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail.

Qualifications

Education

Bachelor’s degree required. A degree in Accounting, Finance or related fields is preferred.

Experience

At least 2-4 years of experience in research administration or accounting/financial/budgeting experience or equivalent combination of education and experience. Experience with proposal preparation with federal and non-federal grants and using InfoEd/Coeus grants management (or similar) system. Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred. Higher-Education or non-profit work experience preferred, or equivalent combination of education/experience.

Benefits of Working at Brown

Please review additional information on the Benefits of Working at Brown.

Brown is an E-Verify Employer.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

Welcome! Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.