Rotational Assistant, The Wall Group

IMG LIVE; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health care

Retirement

Vacation and other paid time off

Additional offerings

Job summary

WME Group in Los Angeles is seeking a Rotational Assistant to support artists and executives in a fast-paced environment. You will handle administrative tasks, calendar management, travel coordination, and billing support.

The role requires 1–2 years of agency or entertainment experience, excellent communication, discretion, and the ability to work across teams during show season.

Qualifications

• 1–2 years of professional experience in an agency or entertainment setting.
• Excellent communication and organizational skills.
• Ability to work in a fast-paced environment and manage confidential information.

Responsibilities

• Provide general administrative support to the team.
• Maintain daily communication with artists.
• Oversee artist bookings and calendars.
• Create estimates / deal memos and update artist options.
• Coordinate travel and manage billing/wrapping jobs.
• Schedule show season activities and coordinate with assistants.
• Field calls and requests; maintain executive calendars.

Skills

Administrative support

Communication with artists

Calendar management

Travel coordination

Billing and invoices

Show season coordination

Client relations

Confidentiality

Multi-tasking

Job description

Who We Are:

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall. WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.

The Role and What You’ll Do:

We are looking for a Rotational Assistant to join our team in Los Angeles. The ideal candidate must have the ability to work in a fast-paced work environment. The right person will be able to make key decisions while using sound judgment. Excellent communication and technical skills are a must. Previousassistantexperience required, agency experience a plus.

• General administrative support
• Daily communication with artists
• Oversee artists bookings
• Create estimates / deal memos
• Update options in artist calendars
• Travel coordination
• Accounting management (billing and wrappingjobs)
• Managing artist andassistantschedule during show season
• Client facing – field incoming calls and requests appropriately
• Maintain executive's calendar
• Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, efficient, as well as a high level of professionalism and confidentiality
• Organize, maintain, and update electronic databases and paper file

Also calls for flexibility with work hours

You Have These:

• Excellent communication skills (written and verbal)
• Strong attention to detail
• Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person, in a friendly, efficient and professional manner
• Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously
• Ability to handle confidential information with discretion
• Should be experienced meeting the needs of a high-level Executive
• Ability to stay one step ahead in this fast-moving environment
• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism
• A demonstrated interest in fashion, beauty, media, and/or entertainment preferred.
• At least 1-2 years professional experience required, direct industry experience a plus

How We Work:

WME Groupis at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we workfrom the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

We are dedicated to building a diverse, inclusive, authentic workplace.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

• short- and long-term incentives
• growth and developmental opportunities
• health care
• retirement
• vacation and other paid time off
• additional offerings

Hiring Rate Minimum: $25.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $25.00 hourly

WME is the world’s preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME’s expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME’s office locations include Australia, Chicago, China, London, Miami, Nashville, and New York.

WME is part of WME Group, a global network of businesses that represent the world’s leading talent, intellectual property and brands. For more information, please visit www.wmeagency.com.