Assistant, The Wall Group

WME - William Morris Endeavour; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

The Wall Group, based in Los Angeles, seeks an Assistant to support a senior business leader. You will interact with artists, senior leaders, and their teams, handling calendars, bookings, and travel with discreet professionalism.

You will create estimates and memos, oversee billing in the office, and help prepare proposals and presentations. A fast-paced environment rewards proactive problem-solving and strong organizational skills.

Qualifications

• 1–2 years of professional experience required; direct industry experience preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail and high level of organization.
• Able to handle confidential information with discretion.
• Experience supporting executives in a fast-paced setting.

Responsibilities

• Screen daily incoming calls and emails and route them promptly.
• Maintain daily communication with artists and oversee artist bookings.
• Create estimates and deal memos.
• Update options in artist calendars.
• Oversee accounting tasks including billing and wrapping jobs.
• Coordinate and oversee manager's travel schedule.
• Manage artist and assistant schedule for show season.
• Assist with project execution and track progress as needed.
• Prepare and submit travel and entertainment expense reports promptly.
• Research industry items for presentations and proposals.
• Perform ad-hoc projects as assigned.

Skills

Communication skills

Attention to detail

Organizational skills

Multitasking

Discretion

Executive support experience

Client interaction

Job description

Who We Are

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.

WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.

The Role and What You’ll Do

The Assistant will be responsible for providing support to a business leader of The Wall Group in our Los Angeles office. Demonstrating independent judgment, as well as the ability to interface with senior level business leaders and their teams, the Assistant can anticipate problems and proactively identify solutions. The Assistant will also have the ability to effectively navigate the shifting needs and demands of the clients, senior business leaders and their teams.

• Daily screen incoming calls and emails in a timely professional manner and route accordingly.
• Maintain daily communication with artists and oversee artist bookings.
• Create estimates and deal memos.
• Update options in artist calendars.
• Oversee accounting (billing and wrapping jobs).
• Coordinate and oversee manager's travel schedule.
• Manage artist and assistant schedule show season.
• Assist with execution of projects or specific stages of projects as assigned. Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
• Research industry related items for presentations and proposals.
• Additional ad-hoc projects as assigned.

You Have These

• At least 1-2 years professional experience required, direct industry experience preferred
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person, in a friendly, efficient and professional manner
• Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously
• Ability to handle confidential information with discretion
• Should be experienced meeting the needs of a high-level Executive
• Ability to stay one step ahead in this fast-moving environment
• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism
• A demonstrated interest in fashion, beauty, media, and/or entertainment preferred.

How We Work

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $25.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $25.00 hourly