Assistant, The Wall Group

IMG LIVE; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid vacation

Job summary

The Wall Group in Los Angeles is seeking an experienced assistant to support artist bookings and day-to-day operations within a fast-paced fashion environment.

You will screen calls, manage schedules, handle travel, assist with proposals and invoices, and help coordinate show seasons while supporting executives and teams across the organization.

Qualifications

• 1–2 years professional experience in the industry.
• Excellent written and verbal communication.
• Strong attention to detail and organization.
• Ability to handle confidential information with discretion.
• Experience supporting executives.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Screen calls and emails and route them appropriately.
• Maintain daily communication with artists and oversee bookings.
• Create estimates and deal memos.
• Update options in artist calendars.
• Oversee accounting (billing and wrapping jobs).
• Coordinate manager travel schedule.
• Manage artist and assistant schedule show season.
• Assist with execution of projects or stages of projects.
• Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports on time.
• Research industry items for presentations and proposals.
• Handle additional ad-hoc projects as assigned.

Skills

Communication skills

Attention to detail

Organizational skills

Discretion

Executive support

Job description

Who We Are: The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall. WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group. The Wall Group was founded in 2000 by Brooke Wall. WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.

The Role and What You’ll Do:

• Daily screen incoming calls and emails in a timely professional manner and route accordingly.
• Maintain daily communication with artists and oversee artist bookings.
• Create estimates and deal memos.
• Update options in artist calendars.
• Oversee accounting (billing and wrapping jobs).
• Coordinate and oversee manager’s travel schedule.
• Manage artist and assistant schedule show season.
• Assist with execution of projects or specific stages of projects as assigned.
• Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
• Research industry related items for presentations and proposals.
• Additional ad-hoc projects as assigned.

You Have These:

• At least 1-2 years professional experience required, direct industry experience preferred
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person, in a friendly, efficient and professional manner
• Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously
• Ability to handle confidential information with discretion
• Should be experienced meeting the needs of a high-level Executive
• Ability to stay one step ahead in this fast-moving environment
• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism
• A demonstrated interest in fashion, beauty, media, and/or entertainment preferred.

How We Work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support. Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $25.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $25.00 hourly

WME Group is a global network of businesses that represent the world’s leading talent, intellectual property and brands. WME Group comprises preeminent talent agency WME, global marketing agency 160over90, brand licensing agency IMG Licensing, and nonscripted content business Pantheon Media Group.