Assistant, The Wall Group

WME; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

The Wall Group in Los Angeles seeks an Assistant to support a senior business leader. The role involves handling calls, emails, and booking needs, maintaining artist calendars, and assisting with travel, billing, and project coordination. You will interact with a diverse range of professionals and help keep operations running smoothly.

We value organization, discretion, and proactive problem-solving in a fast-paced environment, with a focus on fashion, beauty, and entertainment industries.

Qualifications

• 1–2 years of professional experience; fashion/beauty/entertainment/talent representation preferred.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy.
• Professional interaction with diverse individuals via phone, email and in person.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Experience supporting senior-level executives preferred.

Responsibilities

• Professionally manage and prioritize incoming calls, emails, and correspondence.
• Serve as primary contact for artists, supporting day-to-day booking needs.
• Prepare estimates, deal memos, and booking-related docs.
• Manage artist calendars, holds, bookings, and scheduling changes.
• Oversee billing processes and timely job reconciliation.
• Coordinate travel arrangements and itineraries for the manager.
• Maintain schedules for artists and assistants during peak periods.
• Support special projects and strategic initiatives.

Skills

Administrative support

Calendar management

Travel coordination

Billing support

Communication skills

Client interaction

Tools

Microsoft Office

Google Workspace

Job description

Who We Are

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry's most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.

WME Fashion is the world's preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.

The Role And What You’ll Do

The Assistant will be responsible for providing support to a business leader of The Wall Group in our Los Angeles office. Demonstrating independent judgment, as well as the ability to interface with senior level business leaders and their teams, the Assistant can anticipate problems and proactively identify solutions. The Assistant will also have the ability to effectively navigate the shifting needs and demands of the clients, senior business leaders and their teams.

• Professionally manage and prioritize incoming calls, emails, and correspondence.
• Serve as a primary point of contact for artists, maintaining consistent communication and supporting day-to-day booking needs.
• Prepare estimates, deal memos, and other booking-related documentation.
• Manage and update artist calendars, including option holds, bookings, and scheduling changes.
• Oversee billing processes and support the timely wrapping and reconciliation of jobs.
• Coordinate and manage travel arrangements and itineraries for the manager as needed.
• Maintain and coordinate schedules for both artists and assistants, particularly during peak periods such as awards and show seasons.
• Assist with the execution and tracking of special projects and strategic initiatives.
• Prepare and submit travel and entertainment expense reports accurately and in a timely manner.
• Conduct industry, client, and competitive research to support presentations, proposals, and business development efforts.
• Support additional administrative duties and special projects as assigned.

You Have These:

• 1-2 years of professional experience required; experience within fashion, beauty, entertainment, media, or talent representation is strongly preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to interact confidently and professionally with a diverse range of individuals via phone, email, and in person.
• Exceptional organizational and time management skills, with the ability to prioritize multiple competing demands.
• Proven ability to handle confidential and sensitive information with discretion.
• Experience supporting senior-level executives or business leaders preferred.
• A proactive mindset with the ability to anticipate needs and stay ahead in a fast-moving environment.
• Strong problem-solving skills and the ability to remain poised under pressure while meeting tight deadlines.
• Demonstrated interest in fashion, beauty, media, entertainment, and talent representation.
• Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools preferred.

How We Work

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum

$25.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum

$25.00 hourly