MANAGEMENT SERVICES & SPECIAL EVENTS COORDINATOR

NYC Department of Social Services; New York (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Management Services & Special Events Coordinator to oversee administrative operations and staff events. This role involves coordinating office supplies, managing inventory, and preparing reports. The ideal candidate will have strong supervisory skills and a background in administrative coordination. Join a diverse and inclusive team committed to making a difference in the community. If you are passionate about public service and have a knack for organization, this opportunity could be perfect for you.

Qualifications

• 3 years of relevant clerical/administrative experience with supervisory duties.
• Experience in event planning and coordination for staff initiatives.

Responsibilities

• Coordinate office supplies procurement and maintenance.
• Plan and manage staff events aligned with agency initiatives.
• Supervise support staff and handle mail distribution.

Skills

Administrative Coordination

Event Planning

Supervisory Skills

Report Preparation

Procurement Management

Education

Baccalaureate degree

Associate degree/60 credits

High school diploma

Job description

MANAGEMENT SERVICES & SPECIAL EVENTS COORDINATOR

Join to apply for the MANAGEMENT SERVICES & SPECIAL EVENTS COORDINATOR role at NYC Department of Social Services.

Position Overview

The DSS Finance Executive Office is seeking one (1) Principal Administrative Associate (PAA) II in the Administrative Services Unit to serve as the Management Services & Special Events Coordinator. Responsibilities include:

1. Coordinating office equipment and supplies procurement, delivery, and maintenance.
2. Planning, coordinating, and fundraising for staff events aligned with agency initiatives.
3. Managing operations related to office space, inventory, environment, and record retention.
4. Handling mail distribution and supervising support staff as needed.
5. Preparing reports and maintaining emergency and administrative manuals.
6. Coordinating staff training and informing about civil service examinations.
7. liaising with support offices to ensure smooth operations.
8. Performing other special projects as assigned.

Work Details

• Location: 4 World Trade Center, New York, NY
• Schedule: 9 AM to 5 PM

Minimum Qualifications

• Baccalaureate degree and three years of relevant clerical/administrative experience, including supervisory experience, or
• Associate degree/60 credits and four years of relevant experience, including supervisory experience, or
• High school diploma and five years of relevant experience, including supervisory experience, or
• Equivalent education/experience with one year of supervisory experience.

Additional Information

This position is open to qualified persons with a disability under the 55-a Program. Consideration for federal and state loan forgiveness programs is available. NYC residency is generally required within 90 days of appointment, with some exceptions. The NYC Department of Social Services is an equal opportunity employer committed to diversity and inclusion.