Management & Program Assistant — Data & Ops Support

Veterans Health Administration; Birmingham (AL); On-site; USD 51,000 - 66,000; Full time

Benefits offered by this job

Telework eligible

Job summary

The Management and Program Assistant position within Veterans Health Administration in Birmingham, AL, supports the Associate Chief of Staff (ACOS) in Pulmonary, Gastroenterology, and Cardiology. The role requires independent decision-making with limited supervision and expands the ACOS responsibilities for Medicine and assigned Section Chiefs.

Responsibilities include data collection and tracking, credentialing coordination, timecard processing, and support for supplies and policy procedures.

Responsibilities

• Collect, compile, and track data and statistics to support organizational operations.
• Develop tracking systems for program data to monitor service level goals, milestones, progress reports, and quality assurance information.
• Coordinate credentialing and privileging for Medicine service and process Medical Residency Program applications.
• Maintain data tracking spreadsheets per Education Service and Office of Academic Affiliations policies.
• Serve as service timecard coordinator ensuring timely submission and approval of timecards.
• Support policies and procedures related to supplies for the service and coordinate communications with staff and external contacts.
• Process incoming/outgoing materials and schedule meetings or conferences; provide background research for meetings.

Job description

The Management and Program Assistant position within Veterans Health Administration in Birmingham, AL, supports the Associate Chief of Staff (ACOS) in Pulmonary, Gastroenterology, and Cardiology. The role requires independent decision-making with limited supervision and expands the ACOS responsibilities for Medicine and assigned Section Chiefs.

Responsibilities include data collection and tracking, credentialing coordination, timecard processing, and support for supplies and policy procedures.