Management and Program Assista

Veterans Health Administration; Birmingham (AL); On-site; USD 51,000 - 66,000; Full time

Benefits offered by this job

Telework eligible

Job summary

The Management and Program Assistant position within Veterans Health Administration in Birmingham, AL, supports the Associate Chief of Staff (ACOS) in Pulmonary, Gastroenterology, and Cardiology. The role requires independent decision-making with limited supervision and expands the ACOS responsibilities for Medicine and assigned Section Chiefs.

Responsibilities include data collection and tracking, credentialing coordination, timecard processing, and support for supplies and policy procedures.

Responsibilities

• Collect, compile, and track data and statistics to support organizational operations.
• Develop tracking systems for program data to monitor service level goals, milestones, progress reports, and quality assurance information.
• Coordinate credentialing and privileging for Medicine service and process Medical Residency Program applications.
• Maintain data tracking spreadsheets per Education Service and Office of Academic Affiliations policies.
• Serve as service timecard coordinator ensuring timely submission and approval of timecards.
• Support policies and procedures related to supplies for the service and coordinate communications with staff and external contacts.
• Process incoming/outgoing materials and schedule meetings or conferences; provide background research for meetings.

Job description

• Department: Department of Veterans Affairs

The Management and Program Assistant serves under the Associate Chief of Staff (ACOS), Pulmonary, Gastroenterology, and Cardiology sections. Incumbent will work with very limited supervision and will often be required to make independent decisions while assigned to this position. Duties are an expansion of the overall responsibilities of the ACOS for Medicine and the assigned Section Chiefs.

Key Responsibilities

Major duties include, but are not limited to: Perform work involving the collection, compilation, and/or tracking of data and statistical information in support of the organization's operation. Develops tracking systems for all program specific data to track suspense's on items such as service level goals, project milestones, progress reports, compliance strategies, workload assessment, complication databases, and quality assurance information.

Coordinates the credentialing and privileging process for Medicine service and processes applications for the Medical Residency Program. Responsible for maintaining the data tracking spreadsheets based upon policies and procedures set by Education Service and the Office of Academic Affiliations. Functions as a service timecard coordinator ensuring timely submission of all timecards for final approval.

Manages and troubleshoots initial entries for both systems requiring knowledge of the systems and requirements for issuance of PIV cards, computer accounts, and the routing and approval procedures. Provides ongoing support pertaining to policies and procedures related to supplies for the service. Receives, schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.

Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Schedules or coordinates meetings/conferences. Researches and provides background on subject matter of meetings without direction. Work Schedule: Monday-Friday, 8:00 a.m. -4:30 p.m.

Compressed/Flexible: Not Available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.Virtual: This is not a virtual position.

Position Description/PD#: Management and Program Assista/PD10736SRelocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $50969 – $66261/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-12.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government