Management Assistant (Office Automation)

U.S. Military Entrance Processing Command; North Chicago (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

The U.S. Military Entrance Processing Command, based in North Chicago, IL, recruits for a permanent, civilian position. The role centers on performing procedural and administrative tasks to support MEPS operations and staff coordination across multiple service branches.

Applicants must meet specific federal employment authorities and demonstrate the required experience in office settings with strong attention to detail and organizational skills.

Qualifications

• Specialized experience includes performing procedural and administrative work in an office setting.
• Experience using calendars, travel documents, and handling mail.
• Ability to coordinate meetings and manage timelines.
• Understanding of following up on suspense/due dates.

Skills

Procedural and administrative tasks

Office software proficiency

Attention to detail

Tools

Automated systems and software

Job description

About the Position:

The U.S. Military Entrance Processing Command, headquartered in North Chicago, IL, is a jointly staffed command, staffed by representatives of all branches of the Armed Forces. The command, through its 66 military processing locations (Military Entrance Processing Stations (MEPS)/Remote Processing Stations (RPS), determines whether applicants are qualified for enlistment based on standards set by each of the services. This will be filled on a permanent basis.

Who May Apply:

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Specialized Experience:

To qualify based on your experience, your resume must clearly describe at least one year of experience which prepared you to do the work in this job.

Specialized experience is defined as experience that is typically in or related to the work of the position to be filled, including:

• Performing procedural and administrative work (i.e., typing, filing, receiving and routing telephone calls and mail, etc.) in an office setting;
• Utilizing various automated systems and software applications to support command staff (e.g., manage calendars, completing time and attendance reports, preparing travel documents, schedule meetings and prepare/edit documents (e.g. correspondence, spreadsheets, graphs, charts, etc.) for the office;
• Coordinating meetings and/or conferences including schedules, agenda, and timelines;
• Following up on suspense/due dates to ensure timely responses.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-5). Some federal jobs allow you to substitute your education for the required experience in order to qualify for this position, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Time in Grade Requirement:

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). If you are a current Federal employee, you must include your pay plan, series and grade in your work experience(s) on your resume submission and/or upload supporting documentation (within-grade increase SF50) to show that you meet the time-in-grade requirement. In addition, if your step reflects '00', you must include your current salary for each position.