Management Assistant

Blue Raincoat Music Limited; Los Angeles (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Blue Raincoat Music Limited is seeking a Management Assistant to provide day-to-day administrative support to the Manager and roster of artists. You will coordinate campaigns, schedules, and business operations across labels, publishers, and partners.

The role requires strong organizational skills, attention to detail, and the ability to work independently while maintaining confidentiality. A valid driver’s license and transportation are required as travel may be involved.

Qualifications

• Minimum 1 year in artist management, entertainment, music, media, or similar admin role.
• Strong organization with ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office; familiarity with PM tools is a plus.
• Ability to work independently with discretion and maintain confidentiality.
• Passion for the music industry and a collaborative, proactive approach.
• Valid driver's license and reliable transportation.

Responsibilities

• Manage calendars, schedule meetings and interviews, and prepare briefing materials.
• Coordinate domestic and international travel itineraries and logistics.
• Organize artist files, contracts, royalties, assets, and release material.
• Support artist events, showcases, and tours as needed.
• Coordinate review, approval, and distribution of marketing assets.
• Assist with marketing campaigns and timely asset delivery.
• Track ticket sales and campaign performance; compile reports.
• Support social media by coordinating content calendars and drafts.
• Liaise with artists, management, and partners to meet deadlines.
• Provide general admin and project support across campaigns.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Ability to work independently

Discretion and confidentiality

Collaborative problem solving

Tools

Microsoft Office

Project management tools

Job description

Chrysalis Records/Blue Raincoat Music is a leading independent music company headquartered in London and New York. Along with our US partner Reservoir Media, we own the legendary Chrysalis and Tommy Boy catalogues, and we also represent artists through our management arm Blue Raincoat Artists, and publishing via Blue Raincoat Music Publishing.

The Position

The Management Assistant will provide day-to-day administrative and project support to the Manager and their roster of artists, helping ensure the smooth coordination of artist campaigns, schedules, and business operations. This role works closely with artists, internal teams, and external partners across labels, publishers, legal, finance, and rights management to keep projects moving forward. The role includes, but is not limited to, the following responsibilities.

• Manage calendars, schedule meetings and interviews, prepare agendas and briefing materials, take meeting notes, and coordinate day-to-day administrative support.
• Coordinate domestic and international travel, accommodations, itineraries, and logistics for artists and management.
• Organize and maintain artist files, including contracts, royalty statements, marketing assets, photos, videos, and release materials.
• Support artist events, promotional appearances, showcases, and tours as needed.
• Coordinate the review, approval, organization, and distribution of marketing and promotional assets.
• Assist with marketing, publicity, radio, television, digital, and advertising campaigns by coordinating materials and ensuring timely delivery of assets.
• Track ticket sales and campaign performance, compiling reports and assisting with promotional planning.
• Support social media efforts by coordinating content calendars, requesting assets from artists, drafting post ideas, and monitoring engagement and platform insights.
• Liaise with artists, management, and external partners to ensure deadlines are met and information is communicated effectively.
• Provide general administrative and project support across artist campaigns and day-to-day management activities.

Qualifications

• Minimum of 1 year of experience in artist management, entertainment, music, media, or a similar administrative support role.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; experience with project management and collaboration tools is a plus.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Passion for the music industry and a collaborative, proactive approach to problem-solving.
• Valid driver's license and access to reliable transportation.

Equal Employment Opportunity

Blue Raincoat is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We consider all qualified applicants without regard to age, race, ethnicity, color, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, military status, or any other characteristic protected by applicable law. We believe that embracing diversity strengthens our culture, drives innovation, and contributes to our continued success.

For assistance or an accommodation in completing any aspect of the application process, please contact the Blue Raincoat Recruiting team at: [e-mail].