Management Assistant

Blue Raincoat Music; Los Angeles (CA); On-site; USD 42,000 - 55,000; Full time

Job summary

Blue Raincoat Music seeks a proactive Management Assistant to support our Manager and roster of artists across campaigns, schedules, and operations. You will coordinate calendars, travel, assets, and communications with artists, labels, publishers, and partners.

You will work closely with teams to keep projects moving forward, manage logistics, and contribute to promotional planning and reports, while upholding confidentiality and professionalism.

Qualifications

• Minimum 1 year of experience in artist management or related role.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; familiarity with project management tools.
• Ability to work independently and maintain confidentiality.
• Passion for the music industry and a collaborative, proactive approach to problem-solving.
• Valid driver's license and access to reliable transportation.

Responsibilities

• Manage calendars, schedule meetings and interviews, prepare agendas and briefing materials, take meeting notes, and coordinate day-to-day administrative support.
• Coordinate domestic and international travel, accommodations, itineraries, and logistics for artists and management.
• Organize and maintain artist files, including contracts, royalty statements, marketing assets, photos, videos, and release materials.
• Support artist events, promotional appearances, showcases, and tours as needed.
• Coordinate the review, approval, organization, and distribution of marketing and promotional assets.
• Assist with marketing, publicity, radio, television, digital, and advertising campaigns by coordinating materials and ensuring timely delivery of assets.
• Track ticket sales and campaign performance, compiling reports and assisting with promotional planning.
• Support social media efforts by coordinating content calendars, requesting assets from artists, drafting post ideas, and monitoring engagement and platform insights.
• Liaise with artists, management, and external partners to ensure deadlines are met and information is communicated effectively.
• Provide general administrative and project support across artist campaigns and day-to-day management activities.

Skills

Organizational skills

Written & verbal communication

Microsoft Office

Discretion & confidentiality

Time management

Passion for music industry

Project management tools

Tools

Project management tools

Job description

Chrysalis Records/Blue Raincoat Music is a leading independent music company headquartered in London and New York. Along with our US partner Reservoir Media, we own the legendary Chrysalis and Tommy Boy catalogues, and we also represent artists through our management arm Blue Raincoat Artists, and publishing via Blue Raincoat Music Publishing.

The Position

The Management Assistant will provide day-to-day administrative and project support to the Manager and their roster of artists, helping ensure the smooth coordination of artist campaigns, schedules, and business operations. This role works closely with artists, internal teams, and external partners across labels, publishers, legal, finance, and rights management to keep projects moving forward. The role includes, but is not limited to, the following responsibilities.

• Manage calendars, schedule meetings and interviews, prepare agendas and briefing materials, take meeting notes, and coordinate day-to-day administrative support.

• Coordinate domestic and international travel, accommodations, itineraries, and logistics for artists and management.

• Organize and maintain artist files, including contracts, royalty statements, marketing assets, photos, videos, and release materials.

• Support artist events, promotional appearances, showcases, and tours as needed.

• Coordinate the review, approval, organization, and distribution of marketing and promotional assets.

• Assist with marketing, publicity, radio, television, digital, and advertising campaigns by coordinating materials and ensuring timely delivery of assets.

• Track ticket sales and campaign performance, compiling reports and assisting with promotional planning.

• Support social media efforts by coordinating content calendars, requesting assets from artists, drafting post ideas, and monitoring engagement and platform insights.

• Liaise with artists, management, and external partners to ensure deadlines are met and information is communicated effectively.

• Provide general administrative and project support across artist campaigns and day-to-day management activities.

Qualifications

• Minimum of 1 year of experience in artist management, entertainment, music, media, or a similar administrative support role.

• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office; experience with project management and collaboration tools is a plus.

• Ability to work independently, exercise discretion, and maintain confidentiality.

• Passion for the music industry and a collaborative, proactive approach to problem‑solving.

• Valid driver's license and access to reliable transportation.

Equal Employment Opportunity

Blue Raincoat is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We consider all qualified applicants without regard to age, race, ethnicity, color, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, military status, or any other characteristic protected by applicable law. We believe that embracing diversity strengthens our culture, drives innovation, and contributes to our continued success.

If you require assistance or an accommodation in completing any aspect of the application process, please contact the Blue Raincoat Recruiting team at: [e-mail].