Management and Program Assistant

Department of Transportation; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Department of Transportation seeks a Management and Program Assistant to support Technical Operations. You will assist managers and staff with day-to-day operations, coordinate multiple assignments, and help lead junior team members.

This role emphasizes data handling, routine analytics, travel and personnel tasks, and collaboration with leadership to resolve issues and implement guidance.

Qualifications

• Experience in planning and managing daily office functions.
• Ability to record, reconcile, validate, and track data in automated systems.
• Identify and resolve discrepancies and perform analytical studies.

Responsibilities

• Assist managers and other staff in day-to-day operations.
• Coordinate multiple and varying assignments and lead support staff when needed.
• Contribute to travel, personnel, and financial administration tasks.
• Interpret guidance and present solutions to leadership.

Skills

Administrative support

Data management

Analytical skills

Job description

The incumbent serves as a Management and Program Assistant in Technical Operations.Performs a combination of routine and multiple and varying assignments in support of a professional, technical, or specialized occupation under the limited direction of a manager, project/program manager, team leader, or more experienced employee. Assists managers and other employees in day-to-day operations and may act as a lead for other support staff to coordinate multiple assignments.

To qualify for this position at the FV-E level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-D, FG/GS-5/6 level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience: Experience in planning and managing the office's daily administrative functions maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; I and performing multiple and varying assignment in the areas of financial support, personnel matters, personal property, and travel administration.Candidate should have specialized experience in working closely with teams in identifying issues/resolving problems and presenting/recommending solutions to leadership.

To qualify for this position at the FV-F level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-E, FG/GS-7/8 level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience: Experience inplanning and managing the office's daily administrative functions; maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; and performing multiple and varying assignments in the areas of financial support, personnel matters, personal property, and travel administration. In addition, candidate should have specialized experience in working closely with teams in identifying issues/resolving problems and presenting/recommending solutions to leadership.