Management Analyst III (Transportation)

City of Pasadena, CA; Pasadena (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

City of Pasadena, CA is seeking a Management Analyst III (Transportation Analyst) to provide high-level financial and administrative support to the Administration Division. The role reports to Management Analyst V and focuses on expense/revenue forecasting, grant support, budget monitoring, and CIP management.

The ideal candidate combines analytical skill with strong communication and knowledge of transportation funding sources, ideally in public sector budgets.

Qualifications

• Bachelor's degree in business or public administration, finance, or a closely related field.
• Three years of full-time progressively responsible analytical or administrative experience, one year at the journey level.
• Municipal/government budget or finance experience is highly desired.
• Knowledge of procurement practices and procedures preferred.
• Familiarity with Tyler Munis or other financial management systems.
• Contract and budget preparation and administration.

Responsibilities

• Prepare the department's annual operating budget and Capital Improvement Program (CIP).
• Monitor budget; forecast revenue and expenditures; manage funds.
• Assist with grant management and track status of active grants.
• Analyze programs, organizational structure, operations, and control systems.
• Research contracts, negotiate terms, monitor compliance.
• Represent the City in interdepartmental and professional meetings.

Skills

Analytical thinking

Budget and fund management

Attention to detail

Written and verbal communication

Data analysis

Education

Bachelor's degree in business or public administration, finance, or a closely related field

Tools

Tyler Munis

Job description

The City of Pasadena Transportation Department is seeking a Management Analyst III (Transportation Analyst) to provide high-level financial and administrative support to the Administration Division.

This position reports directly to the Management Analyst V (Transportation Budget Analyst) and is responsible for preparing expense and revenue forecasts, supporting grant management, monitoring the operating budget, and managing non-general fund sources. The Management Analyst III (Transportation Analyst) will also provide key support for Capital Improvement Projects (CIP).

The ideal candidate has strong analytical abilities, attention to detail, and effective interpersonal skills. Must possess excellent written and verbal communication skills and be familiar with transportation funding sources, preferably within the public sector. The successful candidate should be able to work independently and have experience in budget and fund management, along with solid analytical and problem-solving skills.

The major responsibilities of this position are listed below. For more detailed information, please review the job description for Management Analyst III.

• Budget/Financial Analysis: Responsible for functions involved in the preparation of the annual operating budget for department, and the Capital Improvement Program (CIP). Monitors and controls budget; conducts revenue and expenditure forecasting and research; fund management, and other financial functions.
• Grant Management: Researches and evaluates grant opportunities to provide financial support for the department’s grant strategies and capital improvement projects. Assist with preparation of grant applications, and tracks status of all active grants in the department.
• Program/Organizational Analysis: Analyzes and evaluates /division/ objectives, programs, organizational structure, operations, and control systems; coordinates City wide programs.
• Contract Administration: Research contract services and supply needs; develops and negotiates contract terms; monitors contract compliance and mediates user/provider complaints.
• Conducts research and analyzes financial and statistical data. Assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes, and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets, and explains City policies and procedures; confers with members of the public to explain procedures and policies; investigates and prepares reports on specific requests and complaints pertaining to City/departmental/division activities.
• Conducts research and analyzes statistical and other data; makes recommendations on administrative and operational problems, policies, and procedures.
• Represents the City in the community and at interdepartmental, interagency, and professional meetings.
• Regular attendance is an essential function of this classification.

COMPETENCIES

The following list represents the core competencies needed for success in this position.

• Analyzing & Interpreting Data draws meaning and conclusions from quantitative or qualitative data.
• Attention toDetailfocuses on the details of work content, work steps, and final work products.
• Business Process Analysis defines, assesses, and improves operational processes and workflow.
• Communication engages effectively in dialogue and effectively in writing.
• Critical Thinking analytically and logically evaluates information, propositions, and claims.
• Informing proactively obtains and shares information.
• Teamwork collaborates with others to achieve shared goals.

Minimum qualifications:

Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Example:

• Bachelor's degree in business or public administration, finance, or a closely related field.
• Three (3) years of full-time progressively responsible analytical or administrative experience, one year of which is at the journey level.

Desired qualifications:

• Municipal/government budget or finance experience is highly desired.
• Knowledge of procurement practices and procedures preferred.
• Familiarity with Tyler Munis or other financial management systems.
• Contract and budget preparation and administration.

SELECTION PROCESS

The selection process will consist of any combination of evaluation of training and experience/subject matter expert review, candidates deemed most highly qualified will be invited to participate in a written examination of analytical skills, structured interviews and/ or a department-level interview.

VACANCY INFORMATION

There is currently one vacancy in the Administration Division of the Transportation Department. The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future.

Candidates selected for this position are subject to a one-year probationary work period.

Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record, may be required for some assignments.