Management Analyst (General Services Department)

Goleta, City of (CA); Goleta (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

City of Goleta is seeking a Management Analyst to support citywide administrative, analytical, and project management tasks, including asset management for facilities, fleet, and IT. The role collaborates with vendors and a third-party MSP to develop IT policies and governance frameworks, oversee procurement, grants, and property-related matters.

The ideal candidate will have strong organizational and analytical skills, experience with municipal budgeting and contracts, and the ability to work

Qualifications

• Two years of responsible administrative and analytical experience, preferably within a local government environment.
• Knowledge of municipal budget preparation and administration is expected.
• Experience with asset management, procurement, grants, and contract management is desirable.

Responsibilities

• Assist with citywide administrative, analytical, and project management tasks.
• Manage asset management for City facilities, fleet, and IT.
• Coordinate with the City's third-party managed service provider and technology vendors.
• Develop and implement IT policies and governance frameworks.
• Manage public procurement activities and contractors.
• Administer grants and monitor grant budgets.
• Support property acquisitions, leases, and tenant relations.
• Participate on the City's Logistics Team in the Emergency Operations Center.

Skills

Public administration knowledge

Budget analysis

Analytical thinking

MS Word

MS Excel

Data analysis

Procurement knowledge

Governance frameworks

Education

Bachelor's degree in public administration, business administration, or related field

Tools

Microsoft Excel

Word processing software

Job description

The City of Goleta invites qualified candidates to apply for the Management Analyst position to fill 1 (one) vacancy in the General Services Department. Under the direction of the General Services Director, the Management Analyst will assist with a variety of Citywide administrative, analytical, and project management responsibilities including: asset management for City facilities, fleet, and information technology; coordinating with the City's third-party managed service provider and other technology vendors; developing and implementing IT policies, governance frameworks, and projects; managing public procurement activities and contractors; administering grants and monitoring grant budgets; supporting property acquisitions, leases, and tenant relations; and participating on the City's Logistics Team in the Emergency Operations Center.

The ideal candidate is a highly organized and analytical professional who can manage multiple projects and priorities and effectively collaborate with departments, vendors, contractors, and other stakeholders. Experience with asset management, information technology, public procurement, grant administration, property management, and contract management is highly desirable.

CLASS CHARACTERISTICS

Duties require the ability to perform comprehensive analysis of difficult problems, issues, and situations, choose among a number and variety of alternatives in solving problems, and make recommendations. Direction received consists of the assignment of specific projects undertaken within prescribed methods. Management Analysts are distinguished from the next higher level in the Analyst series by the complexity of analytical responsibilities, scope, discretion, and independent judgment exercised in performing the assigned work.

Education, Experience and Training Education:

Graduation from an accredited college or university with a bachelor's degree in public administration, business administration, or a related field.

Experience:

Two years of responsible administrative and analytical experiences, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, operational, or administrative issues.

Knowledge and Abilities

Knowledge of:

• Principles and practices of public administration and municipal government management.
• Organization and management practices as applied to the analysis, evaluation, development and implementation of programs, policies, and procedures.
• Principles and practices of municipal government budget preparation and administration.
• Research and reporting methods, techniques, and procedures.
• Municipal programs including purchasing, human resources, risk management, finance, budgeting, and other related governmental programs.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Modern office practices, methods computers and computer software including Microsoft Word and Excel.
• Safe driving principles and practices.

Ability to:

• Perform responsible and difficult administrative work involving the use of sound judgment and personal initiative.
• Perform organizational and budget analysis and present recommendations in a clear and concise manner.
• Analyze, interpret, summarize, and present administrative and technical information and date in an effective manner.
• Effectively administer a variety of departmental programs and administrative duties.
• Evaluate and recommend improvements in operations, procedures, policies, or methods.
• Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
• Plan, organize, and execute assignments with minimal supervision and direction.
• Understand and carry out verbal and written instructions; express ideas clearly and concisely verbally and in writing; read, understand, and utilize data.
• Establish and maintain professional and cooperative working relationships with those contacted in the course of work.
• Use a computer and utilize software applications such as word processing, spreadsheets, database management, and graphics presentations as required by the duties of the assignment.

Special Requirements

• Possession of a valid Class "C" California driver's license and a satisfactory driving record may be required.