ADMINISTRATIVE ANALYST

Los Angeles County Metropolitan Transportation Authority (CA); Los Angeles (CA); On-site; USD 60,000 - 86,000; Full time

Job summary

The Los Angeles County Metropolitan Transportation Authority (CA) is seeking a detail-oriented professional to provide administrative, budgetary, and analytical support to an assigned department. The role involves budgeting, forecasting, reporting, and coordinating with internal and external stakeholders.

Minimum qualifications include a Bachelor’s degree in business, public administration, or related field, and at least one year of budgeting or administrative experience, plus a California

Qualifications

• Bachelor's degree in business, public administration, or related field.
• One year of entry-level budgeting or administrative work.
• A valid California Class C Driver License.

Responsibilities

• Provides journey-level administrative, technical, analytical, and/or budgetary support for an assigned department.
• Provides administrative support for a department or division in budgeting, contracts, and personnel administration.
• Conducts research and prepares reports requiring data compilation and analysis.
• Develops program management, data tracking, and other software applications on PCs.
• Develops and implements records maintenance and analysis systems.
• Monitors projects and programs and reports findings.
• Confers with internal and external stakeholders as assigned.
• Represents the department at meetings, committees, and conferences.
• Performs and formulates financial, administrative, policy, and organizational analyses and recommendations.
• Advises management and staff regarding performance and funding matters.
• Monitors department budgets and prepares recommendations for capital expenditures.
• Researches and recommends action on budget variances and grant expenditures.

Skills

Budgeting

Forecasting

Data analysis

Communication

Report writing

Stakeholder coordination

Education

Bachelor's Degree in Business, Public Administration, or related field

Job description

Provides journey-level administrative, technical, analytical, and/or budgetary support for an assigned department.

• Provides administrative support for a department or division in one or more of the following areas as assigned, which may include budget preparation and administration, contract monitoring, and personnel administration
• Conducts research and prepares reports requiring compilation and analysis of data
• Conducts forecasting analyses and studies
• Develops program management, data tracking, and other software applications on personal computers
• Develops and implements records maintenance and analysis systems
• Monitors projects and programs
• Confers with internal and external stakeholders regarding various matters as assigned
• Represents the department at meetings, committees, and conferences
• Performs and formulates financial, administrative, policy, and organizational analyses and recommendations
• Advises management and staff regarding performance and funding matters
• Monitors assigned departmental operating and capital budgets
• Prepares recommendations for proposed expenditures of capital funds
• Researches and recommends appropriate action regarding performance and budget variances
• Reviews grant requests
• Monitors grant expenditures

May be required to perform other related job duties

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Public Administration, or a related field

Experience

• One year of relevant experience performing basic or entry-level budgeting and/or administrative work

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience working closely with C-Suite offices to coordinate scheduling, approvals and other processes.
• Experience providing support for a department's management team, including helping to manage executive calendars, tracking data and preparing comprehensive reports.
• Experience assisting in large-scale projects and initiatives with multiple goals and requiring the coordination of several teams.
• Experience with managing invoices and submitting and tracking via invoice management tools.
• Experience preparing briefing papers, memorandums and expense reports.

Knowledge of

• Theories, principles, and practices of budget, accounting, financial, and administrative and technical analysis
• Research and report preparation methods
• Mathematics and business statistics
• Applicable business software applications

Skill in

• Performing statistical and financial analyses
• Analyzing situations, identifying problems, and developing and recommending solutions
• Exercising sound judgment and critical thinking in making decisions
• Communicating effectively orally and in writing
• Preparing comprehensive reports and correspondence
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to

• Research, compile, and analyze data
• Handle highly confidential information
• Meet tight time constraints and deadlines
• Think and act independently
• Follow oral and written instructions
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Read, write, speak, and understand English

Special Conditions

• This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements
• The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job
• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

(JR)