Management Analyst (General Services Department)

City of Goleta; Goleta (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Goleta seeks a qualified Management Analyst to support the General Services Department with citywide administrative, analytical, and project management duties. Responsibilities include asset management for facilities, fleet, and IT; coordinating with vendors; and managing grants and contracts.

The ideal candidate will be highly organized, able to juggle multiple priorities, and collaborate with departments, vendors, and stakeholders.

Qualifications

• Bachelor's degree in public administration, business administration, or a related field.
• Two years of responsible administrative and analytical experience, preferably within a local government.
• Experience collecting, compiling, and analyzing data involving financial, budgetary, operational, or administrative issues.
• Knowledge of municipal programs including purchasing, human resources, risk management, finance, budgeting, and related governmental programs.

Responsibilities

• Assist with comprehensive citywide administrative and analytical projects.
• Manage asset management for City facilities, fleet, and information technology.
• Coordinate with the City’s third-party managed service provider and other technology vendors.
• Develop and implement IT policies, governance frameworks, and projects.
• Administer grants and monitor grant budgets; support procurement activities and contract management.
• Support property acquisitions, leases, and tenant relations.
• Participate on the City’s Logistics Team in the Emergency Operations Center.

Skills

Analytical thinking

Budget analysis

Public administration knowledge

Contract management

Education

Bachelor's degree in public administration or related field

Tools

Microsoft Word

Excel

Job description

Description

The City of Goleta invites qualified candidates to apply for the Management Analyst position to fill 1 (one) vacancy in the General Services Department. Under the direction of the General Services Director, the Management Analyst will assist with a variety of Citywide administrative, analytical, and project management responsibilities including: asset management for City facilities, fleet, and information technology; coordinating with the City’s third-party managed service provider and other technology vendors; developing and implementing IT policies, governance frameworks, and projects; managing public procurement activities and contractors; administering grants and monitoring grant budgets; supporting property acquisitions, leases, and tenant relations; and participating on the City’s Logistics Team in the Emergency Operations Center.

The ideal candidate is a highly organized and analytical professional who can manage multiple projects and priorities and effectively collaborate with departments, vendors, contractors, and other stakeholders. Experience with asset management, information technology, public procurement, grant administration, property management, and contract management is highly desirable.

CLASS CHARACTERISTICS

Duties require the ability to perform comprehensive analysis of difficult problems, issues, and situations, choose among a number and variety of alternatives in solving problems, and make recommendations. Direction received consists of the assignment of specific projects undertaken within prescribed methods. Management Analysts are distinguished from the next higher level in the Analyst series by the complexity of analytical responsibilities, scope, discretion, and independent judgment exercised in performing the assigned work.

Typical Qualifications

Education, Experience and Training Education:

Graduation from an accredited college or university with a bachelor's degree in public administration, business administration, or a related field.

Experience:

Two years of responsible administrative and analytical experiences, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, operational, or administrative issues.

Knowledge and Abilities

Knowledge of:

• Principles and practices of public administration and municipal government management.
• Organization and management practices as applied to the analysis, evaluation, development and implementation of programs, policies, and procedures.
• Principles and practices of municipal government budget preparation and administration.
• Research and reporting methods, techniques, and procedures.
• Municipal programs including purchasing, human resources, risk management, finance, budgeting, and other related governmental programs.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Modern office practices, methods computers and computer software including Microsoft Word and Excel.
• Safe driving principles and practices.

Ability to:

• Perform responsible and difficult administrative work involving the use of sound judgment and personal initiative.
• Perform organizational and budget analysis and present recommendations in a clear and concise manner.
• Analyze, interpret, summarize, and present administrative and technical information and date in an effective manner.
• Effectively administer a variety of departmental programs and administrative duties.
• Evaluate and recommend improvements in operations, procedures, policies, or methods.
• Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
• Plan, organize, and execute assignments with minimal supervision and direction.
• Understand and carry out verbal and written instructions; express ideas clearly and concisely verbally and in writing; read, understand, and utilize data.
• Establish and maintain professional and cooperative working relationships with those contacted in the course of work.
• Use a computer and utilize software applications such as word processing, spreadsheets, database management, and graphics presentations as required by the duties of the assignment.

Supplemental Information

Special Requirements

• Possession of a valid Class "C" California driver's license and a satisfactory driving record may be required.