Senior Administrative Analyst

City of Scotts Valley; California (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

City of Scotts Valley is seeking an advanced Administrative Analyst to provide technical assistance on fiscal, budgetary, contract administration, and policy issues. The role involves independent analysis, staff studies, and presenting reports to the City Council.

The position requires a Bachelor's degree in public administration or related field and a minimum of three years' experience at an Administrative Analyst II level. Strong analytical, communication, and IT skills are essential.

Qualifications

• Equivalent to a Bachelor's degree in public administration, business administration, economics or a related field from an accredited college or university.
• Minimum of three years of experience comparable to classification of Administrative Analyst II, which includes a broad range of analytical assignments.
• Additional qualifying experience may be substituted based on two years of experience for each year of education.

Responsibilities

• Prepares staff studies and recommendations; provides technical assistance to management
• Prepares and presents reports, resolutions and ordinances before the City Council
• Assists with budgets; analyzes revenue and expenditures and makes recommendations
• Prepares and negotiates RFPs, contracts and agreements
• Reviews contract performance and approves invoices for payment
• Researches and analyzes facts and prepares recommendations for projects
• Reviews government operations and recommends changes
• Prepares comprehensive written reports; answers public questions
• May supervise staff and divisions within a department

Skills

Policy analysis

Budget analysis

Contract administration

Staff consultation

Public speaking

Interagency communication

Computer literacy

Education

Bachelor's degree in public administration or related field

Job description

Definition

Under direction, to provide technical assistance with complex fiscal, budgetary, contract administration and policy issues and problems; to perform analysis of proposed legislation; to assist in the preparation and negotiation of contracts; to perform a variety of delegated assignments and related work as required.

CLASS CHARACERISTICS

This classification is the advanced journey-level class in the Administrative Analyst series, which works independently in the performance of assignments. It is distinguished from the Administrative Analyst II class in that incumbents are expected to be knowledgeable in and be able to perform the full range of analytical duties in the office as required. The class may perform some of the less difficult duties, but the majority of the time will be devoted to the more complex, unusual and consequential issues and problems. Incumbents serve as a resource to other office staff.

EXAMPLE OF DUTIES

Essential:

• Prepares staff studies and recommendations as directed; provides general technical assistance to management as assigned
• Prepares and presents reports, resolutions and ordinances before the City Council
• Assists with preparation and presentation of budgets; performs budget revenue and expenditure and analysis review and makes recommendations on same
• Prepares and negotiates requests for proposals, contracts and agreements
• Reviews contract performance versus specifications and ensures compliance; approves invoices for payment
• Serves as an internal management investigator, researching and analyzing facts and preparing recommendations for assigned projects
• Reviews and analyzes government operations and recommends changes
• Prepares comprehensive written reports; answers questions from the public
• May supervise and direct or assist in supervising and directing various divisions within a department
• May supervise and direct the work of support staff

QUALIFICATIONS

Knowledge of:

• Principles and practices of general government administration and policy establishment
• Fiscal administration, including budget preparation and expenditure control
• Laws, rules, and regulations affecting the activities of City government
• Taxation policies and the various sources of local government funding
• Management and organizational analysis
• City organization and functions
• Personal computer hardware and software typically found in a modern office

Skill in:

• Providing staff consultation to management
• Conducting a wide variety of analyses and preparing comprehensive reports
• Staying abreast of legislation affecting the local area
• Assisting with the administration of City programs
• Making effective public speaking presentations
• Representing City policies and programs with other government agencies and the general public as directed
• Communicating tactfully and effectively with City staff, elected officials, and members of the public
• Utilizing computer hardware and software to complete work
• Providing training to other employees
• Establishing and maintaining cooperative working relationships with those contacted in the course of work

Education and Experience:

Equivalent to a Bachelor's degree in public administration, business administration, economics or a related field from an accredited college or university, and a minimum of three years of experience comparable to classification of Administrative Analyst II, which includes a broad range of analytical assignments. Additional qualifying experience may be substituted based on two years of experience for each year of education.

Licenses and Certificates:

Possession of a valid California driver's license within 30 days of hire.

Physical Demands and Working Conditions:

Mobility to work in a standard office environment, use standard office equipment and attend off-site meetings. Physical ability to sit or otherwise remain stationary at work post for long periods of time. Manual dexterity to use standard office equipment and supplies and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.); vision to read handwritten and printer materials and a computer screen; hearing and speech to communicate in person and by telephone.

Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.

Other Requirements:

This class description lists the major duties and requirements of the job and is not all inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.