Department Analyst

Calaveras, County of (CA); San Andreas (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

County of Calaveras seeks a capable analyst to conduct administrative, budgetary and organizational analyses, and provide staff support across a department or program. The role includes policy/procedure administration, grant reviews, and potential supervision of support staff.

Incumbents exercise independent judgment, design study approaches and present findings to management. Equivalent to a four-year degree and two years of paraprofessional experience required.

Qualifications

• Bachelor's degree in business or public administration or related field.
• Two years of paraprofessional experience in administrative/budget/analysis.
• Substitution of additional relevant experience for education may apply.

Responsibilities

• Analyze department operations and budgets; develop recommendations.
• Assist in budget development, monitoring expenditures, and reporting.
• Supervise administrative staff on projects and daily tasks.
• Coordinate with other agencies and stakeholders; prepare reports.

Skills

Analytical thinking

Policy interpretation

Project management

Education

Bachelor's degree in business/public administration

Job description

DEFINITION

Under general supervision, performs responsible administrative, organizational, systems, budgetary, statistical and other analysis and staff support related to a department, division, or specified program within a department, performs paraprofessional development, implementation and administration of department/program policy and procedure; and may provide day-to-day and project supervision to administrative support staff as assigned.

DISTINGUISHING CHARACTERISTICS

This is the fully-competent level in the department analyst series, responsible for difficult analytical work in varied department and program support areas. Projects may include statistical analyses, operations support, policy, procedure and budget development, or other areas specific to the assigned department. Incumbents may provide day-to-day and project supervision to administrative support staff, and may have specific program responsibility. Incumbents are expected to exercise independent judgment in selecting study approach and analytical techniques, and in making sound recommendations. This class is distinguished from lower level administrative support positions in that the latter performs analysis and policy development, which substantially impact department or program operations.

• Analyzes alternatives and makes recommendations regarding such matters as the assigned departments organizational structural, budget development and administration, staffing, facilities, equipment, cost analysis, productivity, policy or procedure, etc.
• Assists in the development and implementation of department or division goals and objectives;
• Assists in developing and administering specified portions of the department's annual budget, including gathering information and monitoring expenditures;
• Provides direction and supervision to administrative support staff on a project and/or day-to-day basis;
• Confers with representatives of other governmental agencies, business, professional and citizen's groups, vendors and the public;
• Provides liaison and staff support to a variety of committees and commissions;
• Reviews, develops and administers grants; performs analyses to ensure compliance with grant requirements; prepares required reports for federal, state, county, department or other grant agencies;
• Plans and organizes administrative studies relating to the activities or operations of the department or program to which assigned;
• Determines analytical techniques and information gathering processes and obtains required information and data for analysis;
• Conducts a variety of special projects and studies related to the functions of the department or program to which assigned;
• Discusses findings with management staff and prepares reports of study conclusions; makes recommendations based on study results;
• Provides technical assistance to others on administrative and analytical matters;
• Prepares technical reports, correspondence and other written materials;
• May participate in hiring of support staff; trains staff in department policies and procedures;
• May supervise staff when assigned; and
• Performs related work as assigned.

Knowledge of:

Principles, practices and methods of administrative, budgetary and organizational analysis; basic accounting practices and principles; principles and practices of work planning; financial/statistical/comparative analysis techniques and formula; basic budgetary principles and practices; business computer applications, particularly as related to budgetary and statistical analysis.

Skill and Ability to:

Analyze administrative, operational and organization problems, evaluate alternatives, and reaching sound conclusions; interpreting and applying laws, regulations, policies and procedures; plan and assign subordinate workload as needed, lead and oversee the work of subordinate staff; collect, evaluate and interpret varied information and data, either in statistical or narrative form; coordinate multiple projects and meet critical deadlines; exercise sound independent judgment within established guidelines; prepare clear, concise and complete reports and other written materials; maintain accurate records and files; establish and maintaining effective working relationships with those contacted in the course of the work.

Education, Training, and Experience:

Equivalent to graduation from a four-year college or university with major coursework in business or public administration or a related field and two (2) years of paraprofessional experience in administrative, management, operation, budgetary or similar analysis required.

Additional relevant experience, which would provide the knowledge and skills listed above, may be substituted for the education requirement on a year for year basis.

May be required to possess an appropriate California Driver's License.