Administrative Coordinator

Core Executive Recruiting LLC.; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Core Executive Recruiting LLC. seeks an experienced Administrative Coordinator to support the daily operations of a Class A commercial office property.

The role requires strong organizational, administrative, and customer service skills to coordinate tenant relations, vendor activities, accounting processes, and property management functions. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced professional environment.

Qualifications

• Minimum of 3 years of administrative experience.
• Experience with Yardi or similar property management software, particularly invoice processing and accounting functions.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to prioritize multiple responsibilities and meet deadlines.
• Excellent written and verbal communication skills with a customer-service-focused approach.

Responsibilities

• Provide daily administrative support to the property management team, including correspondence, scheduling, reporting, document preparation, and recordkeeping.
• Process vendor invoices through Yardi, including appropriate accounting codes, and assist with operating budgets, financial reporting, and expense tracking.
• Coordinate tenant service requests, move-ins and move-outs, building access, and tenant communications while maintaining excellent customer relationships.
• Maintain vendor and tenant records, certificates of insurance (COIs), contracts, and other property management documentation.
• Assist with work order coordination, building inspections, engineering reports, utility tracking, and vendor follow-up.
• Support tenant events, property communications, leasing tours, and general building operations.

Skills

Administrative support

Customer service

Organization

Communication

Problem solving

Detail oriented

Tools

Yardi

Microsoft Excel

Microsoft Word

Outlook

Job description

We are seeking an experienced Administrative Coordinator with a background in commercial real estate property management to support the daily operations of a Class A commercial office property. This position requires strong organizational, administrative, and customer service skills, along with the ability to coordinate tenant relations, vendor activities, accounting processes, and property management functions. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced professional environment.

Key Responsibilities

• Provide daily administrative support to the property management team, including correspondence, scheduling, reporting, document preparation, and recordkeeping.


• Process vendor invoices through Yardi, including appropriate accounting codes, and assist with operating budgets, financial reporting, and expense tracking.


• Coordinate tenant service requests, move-ins and move-outs, building access, and tenant communications while maintaining excellent customer relationships.


• Maintain vendor and tenant records, certificates of insurance (COIs), contracts, and other property management documentation.


• Assist with work order coordination, building inspections, engineering reports, utility tracking, and vendor follow-up.


• Support tenant events, property communications, leasing tours, and general building operations.

Qualifications

• Minimum of 3 years of administrative experience, preferably in commercial real estate or property management.


• Experience with Yardi or similar property management software, particularly invoice processing and accounting functions, preferred.


• Proficiency in Microsoft Office, including Excel, Word, and Outlook.


• Strong organizational skills with the ability to prioritize multiple responsibilities and meet deadlines.


• Excellent written and verbal communication skills with a customer-service-focused approach.


• Detail-oriented, dependable, and capable of working independently while supporting a collaborative property management team.