Maintenance Shop Clerk

Republic Services; Seattle (WA); Hybrid; USD 32,000 - 34,000; Full time

Job summary

Republic Services is seeking a Maintenance Clerk to provide administrative support for the maintenance function. The role ensures parts availability, maintains fleet records, and processes transactions in the fleet management system.

It is an in-office, full-time position with pay between $23 and $25 per hour. The successful candidate will have related maintenance or trucking industry experience and at least one year of general office experience or equivalent training, with duties including

Qualifications

• Related maintenance or trucking industry experience.
• At least 1 year of general office experience or equivalent training.

Responsibilities

• Ensure parts availability in a cost-efficient manner.
• Maintain fleet records for inventory levels, preventive and corrective maintenance.
• Input fleet data daily into the fleet management system.
• Coordinate with vendors to order, receive and pay for goods and services.
• Prepare truck purchase orders with management approval and GL codes.
• Process transactions using ePro.
• Receive, tag, store and dispense parts to mechanics per policy.
• Review purchase orders with accounting for accuracy and payment.
• Produce productivity and usage reports for management review.
• Follow safety policies and participate in safety goals.
• Reconcile dossier financial data to Lawson GL.
• Support Fleet Manager with analysis of fleet reports and trends.
• Assist with parts organization as needed.

Skills

Maintenance industry experience

General office experience

Job description

POSITION SUMMARY: The Maintenance Clerk provides administrative support to the maintenance function. PRINCIPAL RESPONSIBLITIES:* Assures the availability of parts in a cost-effective manner.* Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.* Inputs fleet information into the computerized fleet management system daily.* May act as a point of contact with vendors to order, receive and ensure payment for goods and services.* Prepares truck purchase orders for management approval, including assignment of general ledger codes. Utilizes ePro to process transactions.* Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.* Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.* Produces various productivity and usage reports for management review.* Follows all safety policies and procedures; participates with the team to achieve safety goals* Reconciles Dossier financial data to Lawson general ledger.* Supports the Fleet Manager with analysis of fleet operations reports. This includes analyzing data, identifying trends and outliers, and correcting mistakes where appropriate. Resolves data errors and escalates others errors to management for comparison against identified critical objectives and standards.* May assist with the parts organization and inventory.* Performs other job-related duties as assigned.QUALIFICATIONS:* Related experience in a maintenance / trucking industry.MINIMUM REQUIREMENTS* 1 year of general office experience or equivalent training.Hourly Range: $23-$25/hr. This is an in-office full-time position.