Maintenance Office Coordinator

Republic Services; North Carolina; On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision coverage

Retirement plan with match

ESPP

PTO

EAP

Employee discounts

Job summary

Republic Services is seeking a Maintenance Clerk to provide administrative support for the maintenance team in Northern Kentucky. The role includes maintaining fleet inventory, updating preventive maintenance schedules, and processing purchases and payments for parts and services.

The position requires related experience in a maintenance or trucking environment and at least one year of general office experience.

Qualifications

• Related experience in a maintenance / trucking industry.
• 1 year of general office experience or equivalent training.

Responsibilities

• Maintain fleet inventory records and preventive maintenance schedules.
• Input fleet data into the fleet management system daily.
• Process vendor orders and ensure payments.
• Prepare truck purchase orders and assign GL codes.
• Reconcile Dossier/financial data with Lawson GL and assist with reports.
• Produce productivity and usage reports for management.

Skills

Office administration

Inventory management

Job description

POSITION SUMMARY: The Maintenance Clerk provides administrative support to the maintenance function. PRINCIPAL RESPONSIBLITIES:* Assures the availability of parts in a cost-effective manner.* Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.* Inputs fleet information into the computerized fleet management system daily.* May act as a point of contact with vendors to order, receive and ensure payment for goods and services.* Prepares truck purchase orders for management approval, including assignment of general ledger codes. Utilizes ePro to process transactions.* Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.* Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.* Produces various productivity and usage reports for management review.* Follows all safety policies and procedures; participates with the team to achieve safety goals* Reconciles Dossier financial data to Lawson general ledger.* Supports the Fleet Manager with analysis of fleet operations reports. This includes analyzing data, identifying trends and outliers, and correcting mistakes where appropriate. Resolves data errors and escalates others errors to management for comparison against identified critical objectives and standards.* May assist with the parts organization and inventory.* Performs other job-related duties as assigned.QUALIFICATIONS:* Related experience in a maintenance / trucking industry.MINIMUM REQUIREMENTS* 1 year of general office experience or equivalent training.**Rewarding Compensation and Benefits**Eligible employees can elect to participate in: • Comprehensive medical benefits coverage, dental plans and vision coverage. • Health care and dependent care spending accounts. • Short- and long-term disability. • Life insurance and accidental death & dismemberment insurance. • Employee and Family Assistance Program (EAP). • Employee discount programs. • Retirement plan with a generous company match. • Employee Stock Purchase Plan (ESPP).• Paid Time Off (PTO)• Benefits: https://jobs.republicservices.com/us/en/about-us/benefits*The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.*EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law. For any concerns relating to Republic Services’ commitment to equal opportunity employment, you may contact the AWARE Line at 1-866-3-AWARE-4.