Maintenance Coordinator

Associa; Bedford (NH); On-site; USD 42,000 - 62,000; Full time

Job summary

Associa seeks a Maintenance/Administrative Coordinator to provide in-office support for field service technicians and manage information for billing and work orders. You will issue, schedule, process, and track work orders and support the Maintenance Manager on various projects.

Ideal candidates will have strong Microsoft Office skills, basic maintenance knowledge, and excellent written and verbal communication.

Qualifications

• Proficiency in MS Office applications for documentation and reporting.
• Understanding of general maintenance requirements and safety protocols.
• Strong written and verbal communication skills.
• Ability to interpret and execute verbal or written instructions.
• Experience with office equipment and records management.
• Familiarity with company policies and standard forms.
• Effective time management and prioritization skills.

Responsibilities

• Identify and resolve maintenance, materials, supplies, and staffing problems.
• Maintain and plan schedules, assign tasks, and coordinate contractors.
• Inspect sites regularly and respond to complaints.
• Review and prioritize maintenance requests.
• Prepare reports on activities, budget, supplies, and projects.

Skills

Microsoft Office

Maintenance knowledge

Professional communication

Written communication

Instruction interpretation

Office equipment

Policies and forms

Time management

Tools

Microsoft Word

Microsoft Excel

Outlook

Copier/phone systems

Job description

Come work at Associa! We are an industry leader in community association management and we are looking for a talented Maintenance/Administrative Coordinator to join our team. If you're serious about your next move, Associa is an excellent place to grow your career.

The Maintenance/Administrative Coordinator serves as in-office support for the field service technicians. This position is responsible for administering the collection and compilation of information for billing. Issuing, scheduling, processing & tracking the completion of work orders. Serve in a support role for the Maintenance Manager with various projects.

Duties include but are not limited to:

• Identify and resolve maintenance, materials, supplies, and staffing problems.
• Maintain, update, and plan the schedule, including assigning tasks to staff and hiring contractors.
• Inspect sites regularly, responding to complaints and evaluating current status and needs.
• Review, evaluate, and prioritize requests for maintenance.
• Report on activities, budget, supplies, and planned projects.
• Other duties as assigned.

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of general maintenance requirements, (documentation, safety, required reporting, regulations, etc.)
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Interpretation and completion of verbal and/or written instructions at a proficient level.Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of company policies, procedures and forms.
• Time management and time critical prioritization skills.

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

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