Maintenance Scheduler & Planner

Ashland Inc.; Texas City (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Team recognition rewards

Annual bonus

Comprehensive Benefits starting Day 1

401(k) plan with company match

Job summary

Ashland Inc. in Texas City, TX is seeking a Maintenance Planning Administrative Support to join the Maintenance and Reliability team. This role will review work orders, develop schedules, coordinate materials, and support procurement activities to keep plant operations safe and efficient.

You will work closely with Maintenance and Operations, manage CMMS records (IBM Maximo) and track performance metrics while ensuring alignment with safety and environmental requirements.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in maintenance, engineering technology, supply chain, business, or a related field preferred.
• Three or more years of experience in industrial maintenance scheduling, maintenance planning, MRO materials, storeroom operations, procurement, or a closely related role.
• Experience in a chemical, petrochemical, refining, pharmaceutical, or other process-manufacturing environment preferred.
• Working knowledge of mechanical, electrical, instrumentation, and rotating-equipment maintenance terminology and parts.
• Practical understanding of maintenance work management, preventive maintenance, backlog management, material staging, purchasing, and inventory controls.
• Ability to read equipment bills of material, drawings, manuals, vendor quotations, and technical specifications.
• Strong organization, prioritization, analytical, supplier-management, and cross-functional communication skills.
• Ability to work independently, manage multiple priorities, and make timely decisions in a changing plant environment.
• Regular use of required personal protective equipment and compliance with site access and safety requirements are mandatory.
• Ability to walk through operating areas, climb stairs and ladders, and occasionally lift or move materials weighing up to 25 lb.
• Ability to respond to urgent maintenance or material issues outside normal working hours when business needs require.
• Demonstrate responsible and ethical behavior at all times
• The ability to help the Company drive greater value through understanding the business, making complex decisions and creating the new and different

Responsibilities

• Review planned work orders and confirm job readiness, including labor, duration, priority, permits, equipment availability, materials, tools, contractors, and operating constraints.
• Develop, publish, and maintain daily and weekly maintenance schedules for preventive, predictive, corrective, inspection, and project-related work.
• Facilitate schedule review meetings with Maintenance and Operations, resolve resource conflicts, and communicate changes, risks, and production impacts.
• Coordinate schedule execution, track break-in work and delays, update work order dates and status, and support continuous improvement of schedule compliance and wrench time.
• Maintain an accurate backlog of ready-to-schedule work and identify work orders blocked by materials, engineering, access, permits, or operational conditions.
• Coordinate materials for planned work by verifying parts lists, stock availability, reservations, staging, kitting, delivery dates, and return of unused materials.
• Create or support purchase requisitions and purchase orders for non-stock materials, repair services, rentals, and contractor support in accordance with site procedures and approval limits.
• Expedite critical orders, follow up with suppliers, resolve discrepancies, and communicate material risks that could affect the maintenance schedule.
• Partner with maintain inventory accuracy, min/max levels, reorder points, critical-spare coverage, obsolescence controls, and cycle-count follow-up.
• Coordinate repairable spares and vendor repairs, including shipment, quotation follow-up, expected return date, documentation, and warranty tracking.
• Maintain accurate CMMS records, including work order schedules, material requirements, purchase references, lead times, job status, and completion information.
• Monitor and report relevant metrics such as schedule compliance, ready backlog, material availability, stockouts, emergency purchases, overdue orders, inventory accuracy, and repair turnaround time.
• Support planned shutdowns and turnarounds by coordinating schedule integration, material readiness, staging, and supplier commitments.
• Perform all activities in accordance with site safety, environmental, quality, Management of Change, Process Safety Management, procurement, and financial-control requirements.
• Actively contribute to the organizational goals by taking initiative, executing on goals and focusing on performance and safety
• Improve the organization capacity and capabilities through building collaborative relationships, optimizing diverse talent and utilizing positive communications and influence with others

Skills

Maintenance scheduling

MRO inventory

Procurement

CMMS/Maximo

ERP systems

Excel/Outlook/Teams

Vendor management

Cross-functional comms

Reading BOMs

Safety/compliance

Education

High school diploma or equivalent

Associate or bachelor's degree in related field

Tools

IBM Maximo

ERP systems

Excel

Outlook

Teams

Job description

Ashland Inc. in Texas City, TX is seeking a Maintenance Planning Administrative Support to join the Maintenance and Reliability team. This role will review work orders, develop schedules, coordinate materials, and support procurement activities to keep plant operations safe and efficient.

You will work closely with Maintenance and Operations, manage CMMS records (IBM Maximo) and track performance metrics while ensuring alignment with safety and environmental requirements.