Maintenance Parts Coordinator

Tri Pac, Inc.; South Bend (IN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive base salary commensurate?

Medical, dental, and vision insurance

401(k) with company contribution

Paid time off and holidays

Job summary

Hubot, Inc. in South Bend, IN is seeking a Maintenance Parts Coordinator to manage spare parts inventory, maintain records, and support downtime reduction across maintenance teams.

Responsibilities include sourcing parts, coordinating with vendors, inspecting incoming components, and recording usage in CMMS or SAP, while ensuring safety and accuracy in all storage areas.

Qualifications

• High school diploma or equivalent required; technical, mechanical, electrical, or supply-chain training is a plus.
• Experience using a computerized maintenance management system (CMMS) or SAP preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to lift and move heavy parts and wear required PPE.

Responsibilities

• Track, organize, maintain, and audit spare parts inventory and inventory databases.
• Source replacement components and coordinate purchasing and deliveries with outside vendors.
• Inspect incoming parts to verify quality, specifications, quantities, and compliance with requirements before stocking.
• Issue parts and supplies to maintenance personnel and accurately record usage against active work orders.
• Maintain organized and properly labeled parts storage areas.
• Monitor inventory levels and identify critical low-stock, excess, obsolete, or slow-moving items.
• Restock inventory as needed and support cycle counts and periodic physical inventories.
• Maintain accurate records in CMMS, SAP, or other computerized inventory systems.
• Work closely with maintenance, purchasing, production, and vendors to ensure parts are available when needed.
• Follow all applicable safety procedures when handling, storing, and moving maintenance materials.

Skills

Organizational skills

Attention to detail

Vendor coordination

Communication skills

Prioritization

Safety awareness

Physical stamina

Education

High school diploma

Tools

CMMS

SAP

Inventory management database

Job description

About Hubot

Hubot, Inc. is an FDA-registered contract development and manufacturing organization (CDMO) specializing in liquids, semi solids and aerosol filling for global pharmaceutical and personal care brands including Fortune 500 clients. We develop and manufacture products that reach consumers across the world, and our analytical laboratory is central to making that happen safely, accurately, and on time.

Job Description

The Maintenance Parts Coordinator is responsible for managing spare parts inventory, tracking equipment components, coordinating vendor replacements, and ensuring critical maintenance supplies are available to minimize equipment downtime. This role maintains accurate inventory records, inspects incoming parts, issues replacement components to Maintenance Parts Coordinator, and supports efficient maintenance operations.

Responsibilities

• Track, organize, maintain, and audit spare parts inventory and inventory databases.
• Source replacement components and coordinate purchasing and deliveries with outside vendors.
• Inspect incoming parts to verify quality, specifications, quantities, and compliance with requirements before stocking.
• Issue parts and supplies to maintenance personnel and accurately record usage against active work orders.
• Maintain organized and properly labeled parts storage areas.
• Monitor inventory levels and identify critical low-stock, excess, obsolete, or slow-moving items.
• Restock inventory as needed and support cycle counts and periodic physical inventories.
• Maintain accurate records in CMMS, SAP, or other computerized inventory systems.
• Work closely with maintenance, purchasing, production, and vendors to ensure parts are available when needed.
• Follow all applicable safety procedures when handling, storing, and moving maintenance materials.

Qualifications & Skills

• High school diploma or equivalent required; technical, mechanical, electrical, or supply-chain training is a plus.
• Basic understanding of mechanical and electrical components commonly used in manufacturing equipment.
• Experience using a computerized maintenance management system (CMMS), SAP, or an inventory-management database preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to accurately maintain inventory records and documentation.
• Good communication and vendor-coordination skills.
• Ability to prioritize tasks and respond effectively to urgent maintenance needs.
• Ability to lift and move heavy parts and materials as required.
• Willingness and ability to wear required personal protective equipment (PPE) and follow workplace safety requirements.

What We Offer

• Competitive base salary commensurate with experience
• Medical, dental, and vision insurance
• 401(k) with company contribution
• Paid time off and holidays

Hubot, Inc. is an Equal Employment Opportunity / Aff…?