Maintenance Inventory and Purchasing Clerk

HellermannTyton North America; Milwaukee (WI); On-site; USD 45,000 - 60,000; Full time

Job summary

A manufacturing company in Milwaukee seeks a Maintenance Inventory and Purchasing Clerk to manage spare parts and consumables inventory for maintenance and automation. The role includes executing purchasing, maintaining inventory records, and compiling the annual repair budget. Candidates should have a high school diploma and 2+ years of experience, with strong skills in ERP/CMMS, procurement, and reporting. The company offers a dynamic work environment and values collaboration and cost optimization.

Qualifications

• 2+ years of experience preferred.
• Ability to lift/push/pull up to 50 lbs.
• Ability to perform basic math required.
• Excellent time management, prioritization, and organizational skills.
• Forklift experience preferred.

Responsibilities

• Manage spare parts, critical spares and consumables inventory.
• Execute purchasing of parts and supplies.
• Maintain accurate inventory records.
• Compile the annual maintenance repair budget.
• Analyze historical spending and identify cost savings.

Skills

ERP/CMMS Proficiency

Procurement Software

Reporting Skills

Procurement and Vendor Management

Analytical Mindset

Methodical

Communication

Accuracy & Compliance

Cost Awareness

Collaboration

Problem-Solving

Education

High school diploma or equivalency

Tools

Microsoft Office Suite

Job description

Job Summary

Under the direction of the Maintenance and Automation Manager, the Maintenance Inventory and Purchasing Clerk is responsible for managing spare parts, critical spares and consumables inventory for maintenance and automation teams; executes purchasing of parts and supplies; maintains accurate inventory records; prepares the annual maintenance repair budget; and develops year‑over‑year operational cost‑saving proposals while ensuring parts availability. This will be achieved while maintaining HellermannTyton Quality and EHS certifications by supporting all corporate policies, procedures, work instructions, and required documentation.

Essential Functions

• Maintain accurate stock levels, item master data, bin locations, and reorder points for all parts, critical spares, consumables, and supplies for presses, robots, automation, auxiliary and other equipment, and the department.
• Execute scheduled inventory cycle counts; investigate variances; reconcile to ERP/CMMS (e.g., MP2/EQMS).
• Create purchase requisitions; manage vendor quotes, lead times, and delivery schedules; elevate shortages for critical repairs.
• Compile the annual maintenance repair budget (parts, consumables, tooling, services); track actual spend vs. planned spend; prepare variance explanations and forecasts.
• Analyze historical spending; identify cost savings opportunities through consolidation, bulk buys, and alternative sourcing; advise on repair vs replace decisions; propose YoY savings targets and initiatives.
• Publish monthly Inventory Accuracy, Stockout Rate, Budget Adherence, and spend reports; maintain compliance with audit and purchasing controls.
• Partner with the Maintenance Planner and the Maintenance and Automation Technicians to forecast parts needs tied to PM schedules and other planned maintenance activities (equipment installation, changeovers, etc.).
• Expedite orders during breakdowns.
• Maintain a critical spares list.

Other Functions

• Maintain housekeeping and 5S standards.
• Document all procedures.
• Other duties as assigned.

Success in this role will require

• ERP/CMMS Proficiency: Ability to work with inventory modules, work orders, and item master data.
• Procurement Software: Ability to work with procurement software (JDE), to create purchase requisitions, view history, and track expenses.
• Reporting Skills: Ability to work with Excel and other software tools to develop and maintain pivot tables, variance analysis, and trend charts.
• Procurement and Vendor Management: Ability to request quotations, understand terms, manage lead times, negotiate pricing and build relationships with vendors.
• Analytical Mindset: Ability to do demand forecasting, perform root cause analysis, make strategic purchasing decisions, identify cost optimization opportunities, do inventory prioritization, and implement data-driven process improvements.
• Methodical: Excels in organization, attention to detail, and the ability to manage multiple priorities.
• Communication: Ability to interact with technical team members and suppliers.
• Accuracy & Compliance: Ability to maintain auditable records and adhere to purchasing controls.
• Cost Awareness: Ability to identify opportunities for cost savings without compromising on quality.
• Collaboration: Ability to align with maintenance, automation, and operations teams on priorities and forecasts.
• Problem‑Solving: Ability to resolve shortages and reconcile discrepancies quickly.

What You'll Bring

• High school diploma or equivalency required.
• 2+ years of experience preferred.
• Ability to lift/push/pull up to 50 lbs.
• Ability to perform basic math required.
• Excellent time management, prioritization, and organizational skills.
• Computer skills including data entry and familiarity with Microsoft Office Suite.
• Forklift experience preferred.
• Ability to work overtime as needed.

HellermannTyton Corporation is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.