Maintenance Inventory Coordinator

PeopleShare by PROMAN; Hackettstown (NJ); On-site; USD 25,000 - 33,000; Full time

Job summary

PeopleShare by PROMAN in Hackettstown, NJ seeks an experienced Maintenance Inventory Coordinator to plan and schedule PM and corrective maintenance. You will manage spare parts, tools, and maintenance supplies, ensuring the right parts are on hand before work begins and downtime is minimized.

You will build PM work orders in the CMMS, prepare complete job packages, publish the weekly schedule, stage parts ahead of jobs, and verify receipts against packing slips.

Qualifications

• Requires high school diploma; associate or bachelor's degree preferred in Maintenance, Engineering Technology, Supply Chain, Logistics, Business, or related field.
• Experience in maintenance planning and scheduling, spare parts management, inventory control, or purchasing in manufacturing/industrial setting.
• Hands-on CMMS experience: building PMs, managing work orders, running reports; advanced Excel proficiency.

Responsibilities

• Build, maintain, and improve PM work orders and task lists in the CMMS for all production, packaging, and facility equipment.
• Prepare complete job packages (scope, steps, required parts and tools, labor hours, safety requirements, sanitation) for technicians.
• Publish the weekly maintenance schedule balancing PMs, corrective work, and projects with technician availability and skills.
• Stage and kit parts for planned jobs ahead of the scheduled date.
• Receive shipments, verify against packing slips, check parts into the system, and issue parts to maintenance personnel against work orders.

Skills

Maintenance planning & scheduling

Spare parts management

Inventory control

Purchasing

CMMS platforms

Microsoft Excel

Reading drawings & schematics

Negotiating terms with suppliers

Education

High school diploma; associate or bachelor's preferred

Tools

CMMS (UpKeep/MaintainX/SAP PM/Maximo/Maintenance Connection/Fiix)

Excel

Job description

We are seeking an experienced Maintenance Inventory Coordinator for a direct hire role in Hackettstown, NJ. This role is responsible for planning and scheduling preventative and corrective maintenance work and for managing the lifecycle of machinery spare parts, tools, and maintenance supplies. This role connects Maintenance, Production, and our suppliers: making sure every job is planned, the right parts are on hand before work starts, and equipment downtime is scheduled around production instead of being forced by breakdowns.

Maintenance Inventory Coordinator Job Details:

Pay: $18-$24 hour based on previous experience
Schedule: tbd

Location: on-site in Hackettstown, NJ

Maintenance Inventory Coordinator Job Description:

Build, maintain, and continuously improve preventive maintenance (PM) work orders and task lists in the CMMS for all production, packaging, and facility equipment, including frequencies, procedures, labor estimates, and required parts

Prepare complete job packages for planned work (scope, steps, required parts and tools, labor hours, LOTO/safety requirements, and sanitation needs) so technicians can execute without delays

Build and publish the weekly maintenance schedule, balancing PMs, corrective work, and projects against technician availability and skill sets

Stage and kit parts for planned jobs ahead of the scheduled date so work starts on time

Receive incoming shipments, verify physical condition against packing slips, check parts into the system, and issue parts to maintenance personnel against specific work orders

Maintenance Inventory Coordinator Job Requirements:

High school diploma required, An Associate or Bachelor's degree in Maintenance, Engineering Technology, Supply Chain, Logistics, Business, or a related technical field is preferred but not required

Experience in maintenance planning and scheduling, spare parts management, inventory control, or purchasing within a manufacturing or industrial environment is preferred. Food manufacturing experience is a plus

Hands-on experience with CMMS platforms (e.g., UpKeep, MaintainX, SAP PM, Maximo, Maintenance Connection, Fiix), including building PMs, managing work orders, and running reports. Advanced proficiency in Microsoft Excel

Ability to read technical drawings, part manuals, schematics, and mechanical/electrical bills of materials

Proven ability to negotiate terms, pricing, and freight details with external suppliers

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.