Maintenance Operations Coordinator

Fivestar; Bardstown (KY); On-site; USD 35,000 - 48,000; Full time

Job summary

Fivestar in Bardstown, KY is seeking a Maintenance Administrative Assistant to support the daily activities of the maintenance department across our office and stores. You will handle clerical tasks, maintain files, communicate with vendors, and plan maintenance tasks for the crew.

The role requires strong organization, attention to detail, and proficiency with Microsoft Office; prior experience in retail management or construction admin is a plus.

Qualifications

• Experience in retail management, office administration, and/or construction industry preferred.
• Excellent written and oral communication skills.
• Well organized and able to meet deadlines with attention to detail.
• Basic proficiency with Microsoft Office Suite (Outlook, Excel, Word).

Responsibilities

• Manage projects and assignments for the maintenance team.
• Maintain files such as permits, bids, invoices, and plans in proper project folders.
• Assist with invoice processing, ensuring billed amount matches original bid.
• Organize and schedule periodic maintenance/upkeep on a weekly to annual basis.
• Coordinate annual projects and tasks for maintenance team and track progress.
• Ensure maintenance team complies with any applicable safety standards, company policies, and local, state, and federal laws/regulations.
• Work with contractors to ensure assigned projects are completed.
• Assist with new store builds by managing the new store opening schedule, ensuring tasks are completed timely, and updating schedules and spreadsheets to include new stores.
• Assist with weekly payroll, approving timecards, and paid time off requests in the absence of the Maintenance Manager.

Skills

Communication

Organization

Typing

Tools

Microsoft Office Suite

Job description

Fivestar in Bardstown, KY is seeking a Maintenance Administrative Assistant to support the daily activities of the maintenance department across our office and stores. You will handle clerical tasks, maintain files, communicate with vendors, and plan maintenance tasks for the crew.

The role requires strong organization, attention to detail, and proficiency with Microsoft Office; prior experience in retail management or construction admin is a plus.