Maintenance Administrative Assistant

FiveStar Food Mart; Bardstown (KY); On-site; USD 32,000 - 45,000; Full time

Job summary

FiveStar Food Mart is seeking a Maintenance Administrative Assistant to support the daily activities of the maintenance department for our corporate office and stores. This role includes clerical duties, vendor communications, and planning tasks for the maintenance crew.

The position requires strong organizational skills, attention to detail, and proficiency with Microsoft Office. You will manage files, coordinate projects, assist with invoices, scheduling, payroll, and compliance with safety

Qualifications

• Experience in retail management, office administration, and/or construction industry preferred.
• Professional appearance and a positive attitude.
• Team player, honest, hardworking, and excellent attendance.
• Excellent written and oral communication skills.
• Well organized and able to meet deadlines with attention to detail.
• Basic computer skills (average or better typing speed).
• Basic proficiency with Microsoft Office Suite (Outlook, Excel, Word).

Responsibilities

• Manage projects and assignments for the maintenance team.
• Maintain files such as permits, bids, invoices, and plans in proper project folders.
• Assist with invoice processing, ensuring billed amount matches original bid.
• Organize and schedule periodic maintenance/upkeep on a weekly to annual basis.
• Coordinate annual projects and tasks for maintenance team and track progress.
• Ensure maintenance team complies with safety standards, company policies, and local, state, and federal laws/regulations.
• Work with contractors to ensure assigned projects are completed.
• Assist with new store builds by managing the new store opening schedule, ensuring tasks are completed timely, and updating schedules and spreadsheets to include new stores.
• Assist with weekly payroll, approving timecards, and paid time off requests in the absence of the Maintenance Manager.

Skills

Retail management

Office administration

Construction industry

Team player

Communication

Typing speed

Tools

Microsoft Office Suite

Job description

Corporate Office
951 Withrow Court
Bardstown, KY 40004, USA

Description

General Summary: The Maintenance Administrative Assistant supports the daily activities of the
maintenance department for our office and stores. Duties include clerical and planning activities such as
maintaining files, communicating with vendors or agencies, and planning tasks for maintenance crew.

Essential Job Duties

• Manage projects and assignments for the maintenance team.
• Maintain files such as permits, bids, invoices, and plans in proper project folders.
• Assist with invoice processing, ensuring billed amount matches original bid.
• Organize and schedule periodic maintenance/upkeep on a weekly to annual basis.
• Coordinate annual projects and tasks for maintenance team and track progress.
• Ensure maintenance team complies with any applicable safety standards, company policies, and local, state, and federal laws/regulations.
• Work with contractors to ensure assigned projects are completed.
• Assist with new store builds by managing the new store opening schedule, ensuring tasks are completed timely, and updating schedules and spreadsheets to include new stores.
• Assist with weekly payroll, approving timecards, and paid time off requests in the absence of the Maintenance Manager.

Minimum Qualifications

• Experience in retail management, office administration, and/or construction industry preferred.
• Professional appearance and a positive attitude.
• Team player, honest, hardworking, and excellent attendance.
• Excellent written and oral communication skills.
• Well organized and able to meet deadlines with attention to detail.
• Basic computer skills (average or better typing speed).
• Basic proficiency with Microsoft Office Suite (Outlook, Excel, Word).

Physical Requirements: This position is considered sedentary, and work is performed in a shared office setting with long periods of
sitting and looking at a computer screen. Occasional lifting of file boxes may be required.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.