Maintenance Operations Administrator I (Hybrid)

UCAR - The University Corporation for Atmospheric Research; Boulder (CO); Hybrid; USD 64,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Retirement plan 10% contributions

Paid time off, holidays, parentalleave

Tuition Assistance Program

Public Service Loan Forgiveness (PSLF)

Job summary

UCAR is seeking a Maintenance Administrator I to support the Maintenance Operations Manager, monitor workflow and financial performance, and ensure compliance with UCAR policies. You will respond as back-up for procurement and lead CMMS activities, including work requests and maintenance scheduling.

Within a hybrid setup, you will coordinate with managers, planners, and staff to optimize resources, track progress toward departmental objectives, and assist in training program development while

Qualifications

• Bachelor's degree in a relevant discipline plus two years of relevant experience or an equivalent combination of education and experience.
• Familiarity with Facilities Management Programs.
• Proficiency with MS Word and Google Workspace; experience with work order management, incident reporting, inventory, and CMMS tools.
• Experience with budget development, cost control, and project accounting.
• Ability to implement HR policies at unit level and maintain confidentiality.

Responsibilities

• Procurement Administration: handle purchasing activities, PRs, POs, invoices, and expense reports.
• Work Order Management: operate CMMS, triage work requests, schedule preventive maintenance.
• Budget Development, Forecasting, and Monitoring: support annual budget planning with data and analysis.
• Operational Activities: manage daily admin tasks and develop operating plans and SOPs.
• Personnel Administration: forecast staffing, training, and performance evaluation support.
• Department Liaison: participate in committees and cross-functional coordination.
• Program Management: advise on initiatives and maintain SOPs and backup coordination.

Skills

Budget planning

HR policy understanding

Communication skills

Problem solving under pressure

Analytical thinking

Education

Bachelor's degree in a relevant discipline

Tools

MS Word

Google Workspace

Work order management systems

Incident reporting applications

Parts inventory management systems

Key management applications

Preventive maintenance scheduling software

CMMS

Job description

UCAR is seeking a Maintenance Administrator I to support the Maintenance Operations Manager, monitor workflow and financial performance, and ensure compliance with UCAR policies. You will respond as back-up for procurement and lead CMMS activities, including work requests and maintenance scheduling.

Within a hybrid setup, you will coordinate with managers, planners, and staff to optimize resources, track progress toward departmental objectives, and assist in training program development while