Maintenance Administrator I

University Corporation for Atmospheric Research; Boulder (CO); On-site; USD 64,000 - 80,000; Full time

Job summary

University Corporation for Atmospheric Research in Boulder, CO, seeks a Maintenance Administrator I to support the Maintenance Operations Manager, monitor workflows and finances, and back up procurement and CMMS activities. The role involves budgeting, compliance with UCAR policies, and coordinating daily admin tasks within the FM division.

The position emphasizes procurement leadership, data analysis for KPIs, and collaboration with Facilities Management Business Applications on system

Responsibilities

• Procurement Administration: Coordinating departmental purchasing activities, preparing purchase requisitions, tracking POs, processing invoices, reconciling P-card transactions, and assisting with expense reports.
• Work Order Management: Using CMMS to receive, categorize, assign, and follow up on work requests; develop preventive maintenance schedules and input equipment data.
• Budget Development, Forecasting, and Monitoring: Supporting annual budget planning with procurement data and reference information.
• Operational Activities: Administering daily operations, assisting in operating plans and SLAs, updating SOPs, serving as first responder to non-medical incidents, and providing incident reports as warranted.
• Personnel Administration: Forecasting staffing needs, coordinating training and development, and guiding HR policy implementation at the unit level.
• Department Liaison: Representing the department on committees and providing input to safety and security groups.
• Program Management: Advising management on responsibilities and supporting implementation of business initiatives.

Job description

Position Type: Regular

Visa Sponsored Job: No

Relocation Assistance Eligible: No

Hiring Range: 63,620.00 USD - 79,530.00 USD *Final salary and rates are based on education, experience, and skills relevant to the role.

Application Closes at 11:59 pm Mountain Time on: 2026-11-29

About The Role

UCAR is excited to announce the job opening for the Maintenance Administrator I.

This position is responsible for supporting the Maintenance Operations Manager in implementing department standards. Monitors workflow and financial performance. Serves as primary administrative backup for the Maintenance Operations Manager. Monitors and validates compliance with UCAR policies, procedures, and timelines, also external contractual requirements and obligations. Actively participates in short- and long-term budget development, forecasting, and analysis. Monitors expenses and cost controls. In cooperation with Manager and Trade Supervisors, coordinates daily operational and administrative activities, including coordinating resource allocation and procurement. Collaborates with the department manager in developing and implementing departmental training programs and tracking progress toward departmental objectives. Serves as backup for all procurement activities. Serves as department lead for most Computerized Maintenance Management Software (CMMS) activities including work request triage, assignment, and follow up; development and input of preventative maintenance schedules, and equipment registration.

Job Description

Responsibilities

Procurement Administration

• Coordinates departmental purchasing activities and provides administrative support for procurement, including preparing and submitting purchase requisitions (PRs), tracking purchase orders, processing invoices, reconciling purchasing card (P-card) transactions, and assisting with expense reports.
• Assists maintenance staff with understanding and following UCAR purchasing policies and procedures, referring complex procurement questions to appropriate personnel.
• Provides administrative assistance with project proposal evaluations, including organizing documentation, tracking submissions, and coordinating communications as needed.
• May initiate and collaborate with internal stakeholders on Request for Information (RFI), Request for Quote (RFQ), and/or Request for Proposals (RFP)

Work Order Management

• Effectively utilizes the department's Computerized Maintenance Management System, including Receiving, categorizing, assigning, and following up on work requests
• Developing and inputting preventative maintenance schedules for all areas of Maintenance responsibilities
• Identifies and inputs equipment information into CMMS
• Extract and analyze data for the development of quarterly key performance indicators and annual operating reports and presentations
• Works closely with Facilities Management Business Applications on work order management system maintenance and updates

Budget Development, Forecasting, and Monitoring

• Support the annual budget planning for Fiscal Year activities by providing input and advice with reference data on procurement administration.

Operational Activities

• Administers daily operational and administrative activities of the Maintenance Operations department in coordination with the department manager.
• Assists the department manager in developing, reviewing, and updating the annual operating plan, long-range operating plan, and service level agreements.
• Assists in developing, reviewing, and maintaining department policies, procedures, and standard operating procedures.
• Serves as first responder to non-medical incidents and may serve as incident commander for emergency situations within the FM division; provides incident reports to the Rapid Response, Crisis Management, and UCAR Executive Teams as warranted.
• Maintains availability as an escalation contact; carries a UCAR-provided cell phone.
• Analyzes and reports on workplace hazards and infrastructure-impairing events.

Personnel Administration

• Responsible for understanding and appropriately implementing HR policies at the organizational unit level.
• Forecasts staffing requirements, ensuring training and development. Develops and coordinates action-oriented activities to address training and development needs. Works with management to monitor and evaluate performance.
• Initiates personnel actions and may serve as point person for the unit's hiring. Interprets HR policies and procedures and can provide guidance and/or training to Maintenance employees
• Participates in the development of employee training programs and professional development

Department Liaison

• May represent the department in making effective recommendations on division, entity, or institution-wide committees.
• Serves as a participating member of the Safety and Security Committee, attending standing meetings and providing input.

Program Management

• Advises management on matters within areas of responsibility and supports implementation of business and o