Maintenance Admin: CMMS, Budgeting & Procurement

University Corporation for Atmospheric Research (UCAR); Boulder (CO); Hybrid; USD 64,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Tuition Assistance Program

Retirement plan and time off

Job summary

UCAR is seeking a Maintenance Administrator I to support the Maintenance Operations Manager in executing department standards, monitoring workflow and finances, and providing administrative leadership across procurement, CMMS, and personnel processes. The role includes budget input, process improvement, and department training coordination.

Hybrid work arrangement with on-site responsibilities; the position emphasizes governance, incident reporting, and collaboration with Facilities Management

Qualifications

• Bachelor's degree in a relevant field plus two years of relevant experience, or equivalent.
• Familiarity with Facilities Management Programs.
• Proficiency with MS Word and Google Workspace; familiarity with budgeting and cost control tools.
• Experience with procurement, work orders, and maintenance scheduling software (CMMS).
• Knowledge of Archibus or similar workplace management systems.

Responsibilities

• Procurement Administration: manage purchasing activities, PRs, POs, and invoices.
• Work Order Management: use CMMS to triage requests and schedule preventive maintenance.
• Budget Development & Forecasting: assist in annual budgeting and cost control.
• Operational Activities: coordinate daily maintenance department activities and SOPs.
• Personnel Administration: support HR policies and staff development.
• Department Liaison: participate in safety and governance committees.
• Program Management: advise on initiatives and maintain standard operating procedures.

Skills

MS Word

Google Workspace

Work order management

Preventive maintenance scheduling

Budget analysis

English communication

Education

Bachelor's degree + 2 years experience

Familiarity with Facilities Management Programs

Tools

Archibus

CMMS

Job description

UCAR is seeking a Maintenance Administrator I to support the Maintenance Operations Manager in executing department standards, monitoring workflow and finances, and providing administrative leadership across procurement, CMMS, and personnel processes. The role includes budget input, process improvement, and department training coordination.

Hybrid work arrangement with on-site responsibilities; the position emphasizes governance, incident reporting, and collaboration with Facilities Management