Maintenance Data Entry & Records Specialist

Talentburst,-Inc; Vacaville (CA); On-site; USD 25,000 - 30,000; Full time

Job summary

Creative Solutions Services, LLC seeks a detail-oriented Maintenance Master Data Specialist for a 12-month on-site assignment in Vacaville, CA 95688. The role focuses on data entry, records management, and administrative organization within our maintenance operations.

The candidate will perform high-volume data entry, maintain files and equipment logs, assist with updating records and work orders, ensure data integrity, and support day-to-day administrative tasks.

Qualifications

• Entry-level; prior administrative, data entry, or office support experience is preferred.
• High attention to detail, strong accuracy, fast learning agility, and the ability to manage high-volume workloads efficiently.
• Basic proficiency in Microsoft Office (Word, Excel) and general computer navigation.

Responsibilities

• Perform high-volume, accurate data entry into maintenance databases and system records.
• Maintain, organize, and archive paper and electronic maintenance files, equipment logs, and documentation.
• Assist the maintenance team with updating records, schedules, and work order details.
• Ensure data consistency, integrity, and compliance across all maintenance documentation.
• Support day-to-day administrative tasks for the maintenance department as assigned.

Skills

Data entry

Attention to detail

Fast learner

High-volume work

Tools

Microsoft Word

Microsoft Excel

Job description

Title: Maintenance Master Data Specialist
Duration: 12 Months
Location: Vacaville, CA 95688 (Onsite)
Work Schedule: Mon – Fri, 8:00 AM – 5:00 PM
Interview Process: 2 Rounds (Virtual & in-person)
Description:

• We are seeking a detail-oriented Maintenance Master Data Specialist for a 12-month contract role.
• This is an entry-level opportunity focused on data entry, records management, and administrative organization within our maintenance operations.
• The ideal candidate is a quick learner with exceptional attention to detail who thrives in a high-volume environment.

Key Responsibilities:

• Perform high-volume, accurate data entry into maintenance databases and system records.
• Maintain, organize, and archive paper and electronic maintenance files, equipment logs, and documentation.
• Assist the maintenance team with updating records, schedules, and work order details.
• Ensure data consistency, integrity, and compliance across all maintenance documentation.
• Support day-to-day administrative tasks for the maintenance department as assigned.

Qualifications & Requirements:

• Experience: Entry-level; prior administrative, data entry, or office support experience is preferred.
• Key Skills: High attention to detail, strong accuracy, fast learning agility, and the ability to manage high-volume workloads efficiently.
• Technical Skills: Basic proficiency in Microsoft Office (Word, Excel) and general computer navigation.

Preferred / Plus Factors:

• Experience with SAP (or similar enterprise resource planning systems) is a strong plus.
• Prior experience with GMP (Good Manufacturing Practice) documentation standards is a plus.

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